Director of Graduate Studies

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • Jan 19, 2024
Full time Deans & Directors

Job Description


Director of Graduate Studies

Hiring Department

The University of Texas Permian Basin's Department of Graduate Studies welcomes applications for the position of Director of Graduate Studies


Salary Range


$75,000.00 depending on qualifications


Essential Functions

The Director will lead a comprehensive student recruitment and admission strategy to attract, recruit, and enroll highly qualified graduate students. They will act as a key member of the strategic leadership admissions team and reports to the Dean of Graduate Studies. They will manage the enrollment efforts in the graduate studies office by providing technical and administrative assistance at a professional level in all areas of Graduate Studies, both for on-campus and off-campus students.

1. Manage the day-to-day activities of the Graduate Admissions Office

2. Gather data, conduct research, administer surveys, and provide planned and on-going reporting

3. Create and implement a communication plan

4. Create and implement a marketing and recruitment plan

5. Interact and confer regularly with internal and external stakeholders

6. Responsible for planning, scheduling, and overseeing projects and supervising staff related to enrollment, admissions, and administrative processes.

7. Duties may vary and will evolve over time as the Graduate Studies office implements new strategies reflective of the evolving landscape of higher education

Required Qualifications

1. Master's degree
2. Four (4) years of experience in office management or recruitment, preferably in higher education
3. Familiarity with the needs of diverse student populations, including international students.
4. Experience with marketing, student management systems, and associated technologies.

Preferred Qualifications

1. Advanced knowledge of Microsoft Office. Advanced knowledge of large database systems (specifically PeopleSoft.) Motivated to stay current with emerging technologies to recommend/implement improvements.
2. Facilitates decision-making to execute projects and contributes to the creation of accurate project plans.
3. Maintains positive working relationships with faculty and staff to foster collaboration in support of student learning and success.
4. Confers regularly with supervisor, University personnel, and external organizations/individuals to exchange information and resolve problems.
5. Ability to balance priorities, accomplish assigned tasks within required time frames and shift between tasks without loss of continuity.
6. Must express ideas effectively in oral and written form. Competence to compose and edit correspondence, proposals and reports that may require the ability to relay complex or adverse information.
7. Organizational and analytical abilities, solid communication skills, computer competency, the ability to handle multiple tasks, and a belief in the value of a higher education with the capacity to articulate its benefits to the public

Additional Information

Required Application Materials


1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)


Conditions of Employment


1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.




Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.


Standard Working Conditions


1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation


University Benefits


1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.


About the University


The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.


As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.


Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.


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