University Receivables Assistant

  • Western University of Health Sciences
  • Pomona, CA, USA
  • Dec 16, 2023
Full time

Job Description


University Receivables Assistant

Posting Number: S01344
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 5101-University Financial Services & Treasury

Function: University Financial Services & Treasury
Family: Finance
Classification Series Title: Accounts Payable Assistant

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $23.08
Maximum $24.00

Expected Pay Scale
Minimum: $23.08
Maximum: $24.00

Job Summary
This position reports to the Assistant Director of Student Accounts and Revenues and is responsible for all cashiering functions for the university, performing various administrative and accounting duties, and assists in responding to inquiries on student accounts

Knowledge, Skills and Abilities
Individuals must possess knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. 1. Basic accounting knowledge including basic understanding of GAAP. 2. Basic Microsoft Excel skills, familiarity with billing or receivable software, spreadsheet applications, and ability to adapt to various software systems. 3. Ability to communicate professionally and effectively with students and other University personnel. Exceptional customer service skills. 4. Knowledge of Federal Regulations regarding Title IV loans. 5. Ability to handle detail-oriented assignments and maintain confidentiality. 6. Ability to organize and prioritize workload. Persistent and focused in meeting all internal and external deadlines.

Required Qualifications
1. Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. 2. High school diploma or equivalent

Preferred Qualifications

Posting Date: 09/06/2023
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants

Essential Job Duties
Essential Job Duties

Job Duties
  • Serves as the first contact with students, faculty, and staff for questions and issues either in person, by email, or by phone.
  • Processes all cash receipts for the university, including receiving and processing payments (cash, checks, and credit cards) for clinics, student accounts, and various other departmental transactions.
  • Prepares and balances the daily deposits for all university transactions.
  • Answers and directs all calls for the Bursar’s Office
  • Responds to student/parent inquiries on student account charges, credits, and payments by telephone, e-mail, and in person.
  • Collects, delivers, and sorts mail for the Bursar’s Office
  • Monitors the Bursar’s Office email inbox.
  • Prepare daily bank deposits.
  • Deposit checks to the bank via a remote desktop application.
  • Processes refunds for student living expenses
  • Maintain cashiering records and correspondence.

Percentage Of Time

Job Duties
Assists the Assistant Director of Student Accounts and Revenues in recording all cash and bank transactions, from preparation of the deposits to posting to the G/L and file maintenance. Also with maintenance and preparation of loan-related reports as required.

Percentage Of Time

Job Duties
Assists the Bursar with student refund processing, ensuring compliance with Federal Title IV Credit Balance Regulations.

Percentage Of Time

Job Duties
Performs other related duties as assigned or requested.

Percentage Of Time

Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

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