• Western University of Health Sciences
  • Pomona, CA, USA
  • Dec 16, 2023
Full time

Job Description



Posting Number: S01329
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 5301-Purchasing

Function: University Financial Services & Treasury
Family: Finance
Classification Series Title: Buyer

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $25.00
Maximum $25.00

Expected Pay Scale
Minimum: $25.00
Maximum: $25.00

Job Summary
Supports University by negotiating and buying materials and services at competitive prices, and assists the Purchasing Manager and Associate Director of Procurement Services in the development and implementation of procurement strategies designed to increase the overall efficiencies and effectiveness of the Purchasing Department.

Knowledge, Skills and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Good computer skills necessary to set up procurement-related documents, vendor correspondence, and internal documents in Word, Excel, and Outlook. Familiarity with MS Access database is desirable.

2. Excellent verbal and written communication and negotiation skills. Must be able to effectively interact with administrators, faculty, and staff. Must also be able to effectively write procurement summaries that would meet the standards of government and sponsor audits.

3. Ability to make independent judgments/decisions.

4. Exceptional working knowledge of SaaS based e-Procurement platforms.

5. Above average understanding of FAR, OMB Circulars A-110 and A-21 and their applicability to educational institutions is desirable.

Required Qualifications
Education: Any combination of education and/or experience equivalent to a Bachelor’s degree or any combination of education, training or experience that provides the required knowledge, skills and abilities.

Experience: Proven experience in a purchasing services organization with demonstrated responsibilities in all aspects of procurement cycles (buying, negotiations, contract management, payables liaison, shipping/receiving). Experience in government purchasing and/or educational field is highly desirable.

Preferred Qualifications

Posting Date: 08/25/2023
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants

Essential Job Duties
Essential Job Duties

Job Duties
Monitor all incoming eProcurement transactions to ensure proper budget information sourcing justification, and product availability. General focus on specific vendors for a variety of areas of purchasing including, but not limited to leases, copiers, office & event supplies, furniture, service contracts, medical and lab supplies & equipment, printing, and graphics, and general professional services. Assists on Facilities equipment and services, IT & A/V services & support of orders for IT equipment, computer, and supplies including subscriptions and contracts.

Percentage Of Time

Job Duties
Assist University employees in a professional and good-natured manner on general Purchasing, Central Receiving, Purchase order invoicing, Asset Management, Reprographics & Mailroom issues.

Percentage Of Time

Job Duties
Reviewing supplier terms and conditions and ensuring that University best interests are addressed and agreed upon.

Percentage Of Time

Job Duties
Maintain contact with suppliers to ensure prompt deliveries and to resolve shortages, delivery exceptions and other problematic activities.

Prepare bids for complex acquisitions, monitor responses and make awards based on responses to bids & RFPs.

Arrange relocation services for new hires.

Percentage Of Time

Job Duties
Generates reports for charge back to departments and colleges on university leases, copier usage allocations, rentals, and purchases. Provides the reports to Accounts Payable at a regular interval.

Percentage Of Time

Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. When necessary, may require visits to loading dock across campus. The loading dock is semi-enclosed and subject to noise and fumes from delivery trucks.

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