Administrative Assistant II - Student Success

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • Dec 06, 2023
Full time Other Administrative Positions

Job Description

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Administrative Assistant II - Student Success

Hiring Department

The University of Texas Permian Basin's Department of Student Success welcomes applications for the position of Administrative Assistant II

Salary Range

$33,500.00 to $44,330.00 depending upon qualifications.

Essential Functions

The Administrative Assistant Under limited supervision of a assigned supervisor, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official records and executes administrative policies.

1. Supervises the workflow for the department administrative or clerical staff; assigns duties and prepares documentation for payroll
2. Supervises various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities
3. May develop and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and quality of product or service
4. Provides clerical and administrative support for management and department staff, including initiating, drafting, and proofreading correspondence, preparing letters or memorandums, disciplinary reports, hiring requests, and purchase requisitions; compiles, generates and distributes reports, as needed or requested
5. Files correspondence and other records; responds to correspondence independently when possible; routes priority mail to director.
6. Acts as a liaison for management by effectively interacting with faculty and campus personnel.
7. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and A and P personnel; acts as custodian of university documents and records.
8. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
9. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
10. May supervise or perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information
11. Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments and performs other assigned duties as required.

Required Qualifications

1. Associate's Degree*
2. Three (3) years of administrative assistant experience.

*Additional experience will be considered in lieu of required education.

Preferred Qualifications

1. Bachelor's Degree

Additional Information

Required Application Materials

1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the hours for this position are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including Heath, Retirement, & Fringe Benefits for employees.
2. Coverage includes Medical, Prescriptions, Life Insurance, AD&D, and matching retirement provided by UTPB for the employee.
3. You may also add Dental, Vision, Family, Spending Accounts, Additional Retirement, and a few other coverages as options too.
4. Fringe benefits include Tuition Reimbursement (after one year of service), Wellness Breaks, Employee Assistant Program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

Visit our social media sites below for more information.

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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=10800&PostingSeq=1






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