Academic Advisor - Academic Advising

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • Dec 06, 2023
Full time Advising/Counseling/Support

Job Description


Academic Advisor - Academic Advising

Hiring Department

The University of Texas Permian Basin's Department of Academic Advising welcomes applications for the position of Academic Advisor

Salary Range

$40,000.00 depending on qualifications

Essential Functions

The Academic Advising Center provides excellence in advising while building relationships with students and supporting them in achieving their academic goals. To that end, we are committed to creating a supportive and student friendly atmosphere; to encouraging students to set academic and career goals; to empowering students to reach their goals; and to providing individual academic support through quality advisement and confidentiality while maintaining and honoring the dignity and potential of each student.

The Academic Advisor is responsible for participating in the planning and delivery of academic advising by individual or group advising on academic, career-related issues, programs and curriculum. They should also help create and/or promote new initiatives that improve undergraduate success.

Provide academic advising to undergraduate students both individually and groups.
Provide students with information focused on meeting developmental academic needs, including transition to the college environment.
Determines nature of student's situation by responding to inquiries; interviewing students, auditing student records.
Provide timely information on degree requirements, core curriculum requirements, and university policies.
Maintain accurate data on students in secured electronic and paper files.
Monitors planned actions by periodic follow up; receiving, processing and maintaining required documentation; maintain databases; provide reports; and analyze information.
Participate in new student orientation programs, freshman year seminars/experience programs, preview days, and various academic and student support events.
Coordinates advising functions by serving as a liaison between students' faculty and academic department and other campus services.
Serve as a liaison and work collaboratively for school and academic departments by interpreting academic policies and procedures and curriculum issues.
Promotes good will with students and works in a professional cooperative manner with faculty and staff across campus.

Required Qualifications

Bachelor's Degree
Strong Microsoft Office Skills including Microsoft Teams
Excellent interpersonal communication skills; strong verbal and written communication skills
Dynamic presentation skills for individual and group audience
Proficiency in handling multiple priorities and pivoting based on changing priorities, meeting deadlines, and problem solving.
Ability to work effectively with individuals from diverse communities and cultures.

Preferred Qualifications

Knowledge of PeopleSoft and EAB Navigate systems or any comparable advising technology
One year experience with college students or related experience.
Assure that all teacher education students, undergraduate and post-baccalaureate, follow state certification requirements as they progress through their program of study. Communicate regularly with faculty in arts and sciences departments offering secondary and all-grades certifications along with completion of a bachelor's degree to assure certification students are following their programs of study.
Maintain currency regarding University and UT System program requirements, academic requirements for educator preparation programs set by the Texas Education Agency and accreditors, and policies and guidelines from other regulatory bodies governing the scope and requirements for academic programs.

Additional Information

Required Application Materials

1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


Generally, the hours for this position are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including Heath, Retirement, & Fringe Benefits for employees.
2. Coverage includes Medical, Prescriptions, Life Insurance, AD&D, and matching retirement provided by UTPB for the employee.
3. You may also add Dental, Vision, Family, Spending Accounts, Additional Retirement, and a few other coverages as options too.
4. Fringe benefits include Tuition Reimbursement (after one year of service), Wellness Breaks, Employee Assistant Program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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