Job Description
Gift Assurance Senior Specialist - Advancement & Alumni Engagement
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 10942
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world. Learn more online, on USTA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
This position will remain open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary: $45,000 annualized with flexibility, commensurate with education, experience and qualifications.
Hours per Week
Exempt Position: 40 hours per week.
Required Application Materials
- Resume and cover letter are required.
Essential Functions
Job Summary
UTSA Advancement & Alumni Engagement seeks a detail-oriented individual with excellent skills in problem-solving and data analysis to serve as a Gift Assurance Senior Specialist.
The Gift Assurance Senior Specialist will serve as a member of the Advancement Services team. They will be responsible for gift data integrity, including providing assistance in reporting and analysis of gift and endowment compliance policies and processes.
Specific responsibilities include:
- Reviews and approves appropriate gift entry elements in adherence to endowment and gift acceptance provisions, applicable laws, policies and rules.
- Conducts database updates, including creating constituent and fund records, and updating existing records as needed.
- Prepares, submits and maintains financial reporting for the University's accounting office. (i.e. GASB)
- Assists with analyzing endowment compliance and gift acceptance issues and help develop controls to minimize risks to include data integrity, policies and procedures and reconciliation.
- Assists with reporting preparation for endowment and gifts to the University. Examples of reporting could include but are not limited to restricted gifts, VSE, endowments, scholarships, and research funding.
- Assists with preparing endowment compliance reports for external report requirements.
- Assists with gift entry as needed, receives and processes various events, memberships and gifts in the form of pledges, pledge payments, matching gifts, and other comparable methods; assigns funds, campaign, appeal, solicitor codes and creates electronic files.
- Researches and responds to inquiries from other institutions, administration, and donors regarding compliance issues.
- Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's degree from an accredited institution.
- Two years of professional experience in accounting, data integrity, auditing or a closely related field that includes preparing and interpreting financial and legal documents.
- Additional education may substitute for experience on a one for one basis.
- Ability to maintain a high level of productivity and quality in a fast-paced, deadline-driven, team environment
- Problem-solving skills and ability to proactively analyze issues.
- Ability to maintain confidentially.
- Strong interpersonal skills; ability to demonstrate superior customer service skills.
- Computer, database software, Microsoft Suite knowledge and high-level proficiency with Excel.
Working Conditions
Working Environment:
- Office environment
- Ability to travel to and from meeting, training sessions or other business-related events.
- After hours and weekend work is required on an occasional basis.
Physical Demands:
- Sedentary work; sitting most of the time.
This position is Hybrid-Regularly: This position will require working both remotely and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=10942&PostingSeq=1
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UTSA is proud to be located in San Antonio, the nation’s seventh largest city and one of the fastest growing in the country. We are the largest university in greater San Antonio with more than 34,000 students and are redefining higher education as a next-generation Hispanic-thriving university where students from all backgrounds can excel.
With a focus on student success and research excellence, UTSA serves as a model for urban-serving public universities of the future. Through transformational learning experiences, UTSA creates bold futures for our students, the citizens of San Antonio and beyond. We invest in programs and people that advance areas of critical need for Texas and our nation, like cybersecurity, artificial intelligence, data science and machine learning. Our faculty, staff and students are key to shaping the future of the university.
About People Excellence
People Excellence is comprised of dedicated team members who are committed to partnering with our campus stakeholders to deliver quality customer service that supports and optimizes the goals of the university.
Our teams are focused on providing employees with an engaging work environment with equal opportunities for development and personal growth. Explore each of our teams below and learn more about how we support UTSA.
Jobs at the University of Texas at San Antonio.
When inquiring or applying for job openings at the University of Texas at San Antonio, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the University of Texas at San Antonio and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at the University of Texas at San Antonio are posted, please sign up for new job openings at the University of Texas at San Antonio.
