Job Description
Position Title: Foundation Accounting and Scholarship Officer
Job Description:
The Foundation Accounting Officer is responsible for all elements of the private scholarship stewardship process, monitoring all awards made, tracking results, communicating with donors, and coordinating stewardship efforts with donors. The Officer is also responsible for maintaining comprehensive records of all scholarship accounts and awardees and coordinates with University Financial Aid to ensure the maximum number of eligible awards are made each year. The Officer will interact with donors and will help assess and route information requests regarding pledges, gifts, and accounts.
This is a full-time, on-site position, which requires formal training and/or professional experience in accounting. The Officer serves in place of the Assistant Director if the latter is unavailable, reporting to the Foundation Board, donors, and, as needed, University officials.
ESSENTIAL DUTIES
- These duties are a representative sample of the types of duties and level of responsibilities that will be required; and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.
- Maintain accurate records, including journals, ledgers, receipts, and invoices in accordance with accounting standards
- Assist with the development and oversight of budget and financial information (maintain balances, research discrepancies, and perform reconciliations)
- Prepare weekly/monthly/quarterly/yearly financials, reports and budgets according to schedule
- Serve as initial contact for financial fund information, assess and respond to inquiries, provide appropriate information and direction
- Manage or support donor and IRS compliance efforts for all private funds.
- Serves as the Foundation's private scholarship administrator. In this role, will:
- Track all scholarship funds and awards made
- Coordinate with Financial Aid and scholarship committee across campus to ensure the maximum eligible number and amounts of awards are made
- Follow up with unclaimed awards to re-award to new recipients
- Establish and maintain contact with awardees
- Manage all awardee records
- Responsible for stewarding all private scholarship donors
- Directly engage private donors to report scholarship status and awardee outcomes
- Excellent organizational skills and attention to details; proven competence with collection and management of documentation and paperwork
- Ability to work independently, accurately and promptly research, prepare, analyze and process financial data, reconciliations, and documents observing approved processes and controls
- Resilient, adaptable problem solver and strategic thinker with demonstrated ability to effectively manage multiple tasks and adjust to evolving priorities with a proven track record of meeting deadlines
- High level of professional integrity
- Excellent written and oral communications skills
- Ability to conduct research, analyze data, and produce complex reports to support data-driven decision making.
- Communication, interpersonal skills as applied to interaction with co-workers, supervisor, students, donors, the general public, etc. sufficient to exchange or convey information/receive instructions
- Understanding of Generally Accepted Accounting Practices
- Familiarity with CASE Fundraising Standards
- Experience with or ability to develop expertise in CRM and its associated financial platform e.g., Blackbaud
- Knowledge of basic computer skills and programs, including all components of Microsoft Office
- Bachelor's degree in Accounting, Finance or related field
- Minimum of two (2) years accounting or bookkeeping experience to include, but not limited to: double-entry accounting (debits, credits), reconciliations, accounts payable, and financial statements
- One (1) year of professional financial experience in a not-for-profit foundation and/or higher-education Advancement setting
- Experience working with relational databases, enterprise financial systems, and large-scale institution
Physical Demands
Additional Demands
Hours of Work
8:00am - 4:30pm
Application Details (to apply use the Apply Now button below.)
To view more information and to apply please visit: https://mwsu.peopleadmin.com/
Jobs at Missouri Western State University. When inquiring or applying for positions at Missouri Western State University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Missouri Western State University and at other institutions of higher education in the region on www.AcademicCareers.com
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Missouri Western State University is a comprehensive, state-supported institution serving more than 5,000 students on a beautiful 744-acre campus about 45 minutes north of Kansas City. Missouri Western is an active partner in the educational, economic, cultural, and social development of the people and region it serves. A distinct focus on applied learning and applied research is a hallmark of the innovative teaching and learning environment.
At Missouri Western, Griffons Succeed!
Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.
Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.
Accreditation
Missouri Western is accredited by the Higher Learning Commission (HLC), one of the six regional accrediting associations in the United States. HLC accredits institutions of higher education in 19 states and has approximately 1,000 member institutions.
Accreditation supports our ongoing focus on institutional improvement, ensures that we remain accountable to our constituencies, and provides us with a broad framework for action as we work to achieve our mission.
Missouri Western’s accreditation was reaffirmed on January 24, 2017 and participates in the Open Pathway. We value the insights provided through the accreditation process and seek to use this information to strengthen our institution.
Missouri Western is a member of the National Council for State Authorization Reciprocity Agreement (NC-SARA), which provides a voluntary, regional approach to state oversight of postsecondary distance education. When states join SARA, they agree to follow uniform processes for approving their eligible institutions’ participation. They also agree to deal with other states’ SARA institutions in a common way when those institutions carry out activities in SARA states other than their own. For a list of schools holding NC-SARA membership, please click here.
Specialized accreditations include:
- Association to Advance Collegiate Schools of Business, AACSB International
- Commission on Accreditation for Health Informatics and Information Management Education
- Commission on Accreditation in Physical Therapy Education
- Commission on Collegiate Nursing Education
- Council for the Accreditation of Educator Preparation
- Council on Social Work Education
- Engineering Technology Accreditation Commission of ABET
- National Accrediting Agency for Clinical Laboratory Science
- National Association of Schools of Music
Missouri Western also has the All-Steinway School designation, the American Chemical Society curriculum approval, and the American Bar Association approval.
When inquiring or applying for positions at Missouri Western State University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Missouri Western State University and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at Missouri Western State University are posted, please sign up at new job openings at Missouri Western State University .
