Assistant Director of Advising for ASUOPPrimary Purpose:
Under general direction of the Director for Student Involvement, the Assistant Director of Advising for ASUOP is responsible for the supervision, management and advising of the Associated Students of the University of the Pacific (ASUOP) and will assist in the planning and delivery of student programming within ASUOP's Arts and Entertainment Programming Board (AEPB). The Assistant Director supports ASUOP through supervision and advising of student organization leaders, providing comprehensive direction and guidance in planning projects and events; serving as a resource to students; assessing and maintaining risk management practices; monitoring, advising, and reporting on the ASUOP budget; developing and leading trainings for students. The incumbent is also responsible for leading and directing school spirit and school pride initiatives in collaboration with campus partners.Essential Functions:
- Serves as the direct advisor to student leaders serving on the Cabinet within ASUOP Student Government, including attending all meetings, and providing one-to-one advising, mentorship, and professional development.
- Under direction from the Director of Student Involvement, provides supervision and direction in the development and management of ASUOP events and programs, identifying and facilitating discussion and decisions about issues affecting events; and ensuring University and Student Life priorities are reflected in event planning and presentation and all are marketed effectively in Pacific + and relevant social media channels.
- Working with the Director and campus partners, is responsible for the coordination, planning and execution of ASUOP events, and ASUOP’s participation in Student Life and University events including but not limited to: Move-in, Week of Welcome, Homecoming, and Admissions Prospective and Confirmed Student Events.
- Under the direction of the area’s Business Manager, manages new hire and payroll processes for student workers, Responsible for the direct supervision, hiring, training and evaluation of students (ASUOP, A&E, Graphic Design) including processing all hiring paperwork and approving timesheets.
- Ensures all scheduled events follow established University policies, procedures, and practices. Identifies possible institutional risk for hosted special events. Conducts risk assessment and provides advisement to minimize risk for all ASUOP or A&E events.
- Responsible for A&E contract and negotiations with talent agents and venue administrators. Manages all vendor contracts in the unit’s area with support of the Business Manager. Ensures vendor forms, contracts and agreements are complete and ready for submission into University Contracts system (Cobblestone). Ensures contracts are approved and signed prior to events.
- Assists in the development and implementation of campus-wide School Spirit and Pride Initiative(s) in conjunction with other University stakeholders including but not limited to Greek Life, Registered Student Organizations, Athletics, Residential Life & Housing, and other Student Life departments. Conducts at least one assessment each semester to measure the success of School Spirit and Pride Initiative(s) and makes recommendations to key University stakeholders to improve initiatives based on assessment results each semester.
- Serves as central Student Life resource for matters of University protocol (i.e. event format, image projection, and etiquette to be observed). Maintains highly professional standards and procedures for production of events in keeping with the image and reputation of the University of the Pacific.
- Assists in developing the ASUOP budget; monitors budget expenditures; exercises budget authority ensuring fiscal accountability, working with the area’s Business Manager to ensure adherence to University procurement policies.
- Assists in developing the assessment plan for Campus Life events. Responsible for assessment of ASUOP, and A&E events including the development of learning outcomes, designing assessment tools, reviewing and interpreting collected data and creating post-event analysis reports for leadership.
- Participates in Division of Student Life Events and Committees as requested.
- Performs other related duties as assigned.
This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.Minimum Qualifications:
- Bachelor’s Degree in social science field, leadership education, higher education administration, student personnel, or related discipline.
- Two (2) years of professional or graduate experience in student activities, fraternity and sorority affairs, leadership planning/development or advising student groups in a higher education setting.
- One (1) year of experience in budget preparation and oversight, staff supervision and leadership initiatives.
- Exceptional interpersonal and communication skills, strong organizational skills, the ability to manage multiple priorities, and the willingness to work and communicate effectively with diverse populations and as a team.
- Demonstrate an understanding of the value of student activities and of the motivations of students who participate in them.
- Ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.
- Excellent written and oral communication skills are required for interaction with variety of individuals (students, parents, faculty) and presentations.
- Demonstrated ability in supervision, administration, organization and programming skills.
- Proficiency in standard office computer programs and MS Office Suite.
- Ability to deal with sensitive issues of student development, diversity, and populations with special needs.
- Demonstrated ability to be creative, energetic, take initiative, be mature, collaborative, and approachable and have a strong work ethic.
- Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment Monday-Friday 8:00am – 5:00pm, with weekend and after-hours often required to supervise after hours student events. Some travel may be required including to other campuses and attending relevant conferences or other professional development sessions.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.Hiring Range:
$64,480 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.To apply, visit https://pacific.peopleadmin.com/postings/26635
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.Copyright ©2022 Jobelephant.com Inc. All rights reserved.
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