Senior Grants Administrator

  • Salk Institute for Biological Studies
  • La Jolla, San Diego, CA, USA
  • Mar 04, 2020
Full time   Biology/Biotechnology/Life Sciences

Job Description

Job #: G994
Posted Date: February 26, 2020
Closes On: Open Until Filled
Job Title: Senior Grants Administrator
Status: Regular Full Time
Benefits Eligible: Yes
Laboratory/Department: Research Development
Research Development provides pre-application services to faculty and staff seeking outside sources of funding for their research. The department helps investigators identify appropriate avenues for research support, with primary focus on developing and coordinating multi-investigator research programs.
Position Description:

Responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.

Assists faculty and staff with assessing grant application objectives and planning. Provides guidance and assistance to faculty and staff with proposal preparation, submission, and reporting. Provides support as needed to ensure that the faculty and research units maximize opportunities to secure external grant, contract, and fellowship funding. Prepares, submits and manages external grant, contract and fellowship applications and awards. Supports day-to-day operations, processes, practices and challenges associated with sponsored research administration, from the development and processing of proposals to reporting and closeout. Performs varying levels of pre-award duties related to selected external funding agency proposals. Independently reviews proposals to ensure the proper commitment of Institute resources and compliance with Institute and sponsoring agency requirements. Independently provides secondary review of applications. Independently identifies problems, troubleshoots and resolves variances, formulates solutions and/or makes recommendations in accordance with Institute, departmental, and agency requirements.



  • Bachelor’s degree in business or related field or equivalent years of experience.


  • Certified Research Administrator certification



  • Minimum five years non-profit grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience.
  • Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance").
  • In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
  • Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
  • Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
  • Excellent writing and analytical skills along with editing experience for various styles and lengths and for various audiences on an unusually broad range of subjects under tight deadlines (highly proficient in proofreading, editing, content style, flow and tone of written materials, proper grammar, spelling, punctuation, sentence construction, and formatting).
  • Excellent organizational skills; demonstrated ability to work on projects with competing deadlines and to establish goals and workload priorities to meet established and variable deadlines; flexibility in dealing with a variety of people and competing demands. Demonstrate skill in classifying, categorizing, and updating information on a systematic basis. Ability to set up and accurately maintain files for rapid and accurate access to information.
  • Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, Adobe, PowerPoint, FileMaker Pro, and e-mail programs.
  • Experience with, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems. Knowledge of national and international trends in research.


  • Experience with sub-awards and contracts
  • Experience with Cayuse SP and 424
  • Minimum seven years non-profit grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience
  • Minimum four years supervisory or relevant leadership experience

Special Requirements:
  • Must be willing to work in an animal-related research environment.
  • Satisfactory completion of the Institute’s background investigation.
  • Must be willing to sign confidentiality agreement.
  • Work schedule may vary based on workload and grant submission deadlines; standard schedule is Monday - Friday, 8:30 a.m. - 5:00 p. m.
  • Must be willing to periodically work additional hours, including evenings and weekends as needed.

Physical Requirements:

This position requires constant adjusting focus, hearing, keying, seeing, sitting, talking, analyzing, communicating, reading, reasoning, writing and working inside.

Application Details

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within the Dallas County Community College District and at other institutions of higher education in the region on

Application Deadline

Open Until Filled