Administrative Specialist III

  • University of Idaho
  • Moscow, ID, USA
  • Sep 07, 2023
Full time Other Administrative Positions

Job Description


University of Idaho

Administrative Specialist III

Location: Moscow

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $22.21 per hour or higher depending on education and experience.

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:
  • Coordinating office functions and maintain office processes, procedures, and records
  • Providing administrative support and coordinating activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Responding to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Supporting regular and non-routine meetings and events; coordinating complex travel arrangements
  • Composing and distributing meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintaining individual and office calendars
  • Utilizing university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned

Minimum Qualifications:
  • High School Diploma or equivalent
  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research

Preferred Qualifications:
  • Associates Degree plus two years of secretarial/clerical experience or four years of secretarial/clerical experience (or equivalent combination of education and experience).
  • Experience advising undergraduate students.
  • Experience with office management, using office equipment including (but not limited to): computer, copier, fax, multi-line phone.
  • Experience performing general office practices and support functions: including office filing systems, word processing, composing a variety of business documents, reception, and researching, compiling and summarizing data for reports.
  • Experience with using discretion when handling confidential materials, maintaining harmonious and efficient working relationships, answering a business office telephone using knowledge of business telephone procedures and etiquette, working well with diverse personalities, and working productively in an environment with frequent interruptions,
  • Experience working on one’s own initiative, being self-motivated, and contributing to team efforts to achieve goals.
  • Experience using Microsoft Office software (Word, PowerPoint, Access, Publisher and Excel), email communications software, and Adobe.
  • Experience with Banner, and UI record keeping procedures as they pertain to students.

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP004098P

Posting Date: 08/30/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by September 24, 2023, will receive first consideration.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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