Digital Projects Coordinator at the Kelly Writers House

  • University of Pennsylvania
  • Philadelphia, PA, USA
  • Aug 22, 2023
Full time Other Administrative Positions

Job Description


Digital Projects Coordinator at the Kelly Writers House

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Digital Projects Coordinator at the Kelly Writers House

Job Profile Title
Designer, Publications

Job Description Summary
Reporting to the Digital Projects Manager, the Digital Projects Coordinator will assist with all of the interrelated digital projects at the Kelly Writers House, including editorial support for multiple digital literary projects; AV production, editing, presentation, and archiving; support for online courses and reading groups; and digital asset collection development and maintenance. The Digital Projects Coordinator will work collaboratively on several major KWH digital projects, including ModPo (a massive open online course), Jacket2 (an online magazine), and PennSound, and will also support the in-person technical and AV work of the Kelly Writers House, assisting with web sites, databases, and recordings produced by and for the KWH, including in the main events space and in the Wexler Studio.

The Writers House is an evening presentation space, so some evening work will be required, typically one or two evenings per week. Your schedule on other days would be 10am-6pm.

Job Description

About the Kelly Writers House

The Kelly Writers House is a community-focused center for writers from Penn, the Philadelphia region, and beyond. Each year we host over 125 public events, in addition to a robust schedule of readings, interviews, and podcasts produced in our Wexler Studio. We support several interrelated digital projects, including ModPo, an open online course about modern and contemporary poetry that enrolls tens of thousands of students, PennSound, a vast digital archive of poets reading their own work, and Jacket2, a magazine of poetry and poetics. In all, Kelly Writers House has been home to thousands of readers, writers, and visitors. All of our programs are free, and most are open to the public and available for streaming online. For more information about the Kelly Writers House, visit

Job Responsibilities

  • Manage content pipelines for Jacket2 (an academic journal) and PennSound (an archive of recorded poetry), to include: managing correspondence with contributors; soliciting and assessing book reviews by scholars and poets; proposing topics in contemporary poetry for ongoing critical commentary; assessing content (including KWH programming, queries, and archives) for inclusion in PennSound and Jacket2; and writing or assigning headnotes, bios, textual notes, and other critical content.
  • Assist with production (recording and editing) of KWH events, webcasts, podcasts, and other recordings, to include training and supervision of students and part-time staff.
  • Supervise student editorial teams (including graduate students) to receive, edit, process, and upload content for online platforms.
  • Provide support for the online academic course ModPo (and all of its related forums, databases, and web sites) including the development of supplemental course materials from material in Jacket2, PennSound, and other KWH assets.
  • Copyedit various KWH publications, including annual reports, development materials, and websites (including Jacket2).
  • Assist with digital asset maintenance and archiving for multiple projects, including ModPo, Jacket2, PennSound, KWH events and programs, the Wexler Studio, and other KWH web sites and databases.
  • Assist with the operational needs of Wexler studio, including scheduling, engineering, inventory, and staffing.


  • Bachelor's degree and 2 to 3 years of experience, or equivalent combination of education and experience, are required.
  • Strong writing and communication skills, and experience in copyediting and proofreading required. Developmental editing experience preferred.
  • Experience or familiarity with DAWs (Adobe Audition, ProTools) and non-linear video editors (Adobe Premiere, Final Cut Pro) as well as graphic and design software (Adobe Photoshop, Illustrator, and InDesign) strongly preferred.
  • Facility with databases, spreadsheets, and related organizational tools required.
  • Experience working with web development and publishing tools strongly preferred.
  • Demonstrated knowledge and/or interest in contemporary poetry, with strong preference for college or graduate level coursework in poetry and/or poetics is strongly preferred.
  • Experience working collaboratively on complex projects and supervising undergraduates is also preferred.

Application Requirement

  • A cover letter and resume/CV are required to be considered for this position. Please upload your cover letter where it asks you to upload your resume/CV; multiple documents are allowed.
  • Optional: If you have an available portfolio of your AV work, feel free to include that an additional upload or (if applicable) as a link in your CV or cover letter.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost Interdisciplinary Programs

Pay Range
$37,220.00 - $51,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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