University Registrar

Nebraska Wesleyan University seeks an experienced professional for the position of Registrar. This full-time position reports directly to the Provost. The successful candidate will provide leadership and management to the Registrar’s Office, ensuring timely, accurate, and professional handling of enrollment activities and records. The Registrar will lead a cohesive, solutions-oriented team that provides exceptional service and support to students, alumni, staff, faculty, and state and federal agencies. This leader will be responsible for accurate and secure student records and compliance with university, state, and federal academic policies. The Registrar will ideally serve as the Accreditation Liaison Officer with the Higher Learning Commission.

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, seven weeks of paid time off per year as an exempt employee through vacation and holidays, and 100% tuition discount for dependents after one year of service.

Responsibilities

• Provides overall leadership and coordination of the Registrar’s Office, which houses institutional research.
• Serves as chief custodian of academic records. Compiles, maintains, and ensures integrity of student records, including the collection, handling, storage, and disposal of official and confidential records.
• Maintains and updates enrollment student data, sharing it with relevant offices.
• Maintains up-to-date course schedules, catalogs, and final examinations schedules.
• Oversees the student information system as it pertains to student records and registration; manages academic and student data in the SIS.
• Oversees course scheduling and student registration.
• Manages efficient use of classrooms.
• Oversees transfer credit evaluations, degree audits, and academic transcripts.
• Compiles and disseminates the academic calendar and course schedules.
• Provides critical leadership and guidance to faculty, staff, and students in the area of academic policy, enrollment, curriculum, scheduling, and course information.
• Assists the Academic Affairs Office with the administration of course evaluations.
• Optimizes available technologies to automate and ensure efficient processes and accurate records.
• Oversees the certification of eligibility for Veteran’s Administration educational benefits.
• Stays current on regulations and procedures of student records as required by accreditation agencies, while ensuring compliance with federal and state regulation.
• Thoroughly understands FERPA and interprets and enforces the university FERPA policy.
• In collaboration with the Data Analyst/Institutional Research Specialist, prepares data for internal use when requested, as well as for federal, state, and accreditation agencies.
• Oversees commencement-related responsibilities, such as ensuring student eligibility for graduation, ordering of diplomas, and reviewing commencement program for accuracy.
• Serves on various committees, including the Executive Committee of the faculty, curriculum committees, Assessment Committee, Commencement Committee, and Academic Planning Committee.
• Collaborates with colleagues across NWU, including academic department chairs, academic affairs, enrollment management, computer services, financial aid, business office, and athletics.
• Hires, trains, directs activities, and establishes performance standards for Registrar’s Office staff.
• Upholds the mission and core values of the university in the execution of these responsibilities.
• Assumes other responsibilities as designated by the Provost.

Qualifications

• Minimum: Bachelor’s degree (advanced degree preferred).
• At least 5 years of progressive experience in a registrar’s office or related student area within higher education, with demonstrated success in staff supervision and strong work ethic.
• Knowledge of academic and higher education protocols, such as academic policies and procedures, registration processes, records management, state and federal educational law, and accreditation requirements.
• Strong academic and student centered orientation.
• Detail oriented, excellent analytical and problem-solving skills.
• Ability to organize, prioritize, and multitask.
• Demonstrated leadership skills that include training colleagues; collaborating effectively with different constituencies; communicating clearly and collegially; and developing and implementing new processes.
• Strong working knowledge of student information systems, document and course management systems.
• Strong understanding of databases, data management, report production; ability to develop effective queries and records.
• Effective verbal, written, and interpersonal communications skills to work effectively with a diverse campus population and with outside institutions and government agencies.
• Appreciation of the needs of diverse groups of students.
• Commitment to confidentiality.
• Experience with institutional accreditation and/or serving as Accreditation Liaison Officer is highly desirable.

Commitment to Diversity

Diversity is a core value of Nebraska Wesleyan University’s mission and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they are able to enhance and embrace this University core value in a diversity statement submitted as part of their application materials. 

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.

How to Apply

To apply, please upload a letter of application addressing qualifications, resume, a diversity statement, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/  Review of applications will begin immediately and continue until the position is filled.