Administrative Assistant

  • Pensacola State College
  • Pensacola State College, College Boulevard, Pensacola, FL, USA
  • Jan 15, 2020
Full time   Assistant, Secretary & Executive Assistant

Job Description

Job #: 2730 - Apply Now!


Type: Career Service

Campus: Pensacola

Department: Title III Grant (Pirate PATH to Success)

Minimum Qualifications:

Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation.  College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

PREFERRED QUALIFICATIONS: Prefer individual work experience in post-secondary education, and Microsoft Suite Certifications.  

SUPPLEMENTAL MATERIALS:  Applicants are encouraged to submit a cover letter, résumé, and unofficial transcripts to supplement the online application.  If veteran’s preference is claimed, a copy of the DD-214 must be submitted.  Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica L. Williams via email at


Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will provide administrative support to the Title III Grant personnel under the supervision of the Activity Director. The Administrative Assistant will assist with daily administrative operations of a five-year grant in a post-secondary setting. Duties may include coordinating meetings, recording and transcribing minutes, and maintaining detailed records related to budgets. This position will also be responsible for preparing check and purchase requisitions, budget amendments, travel requests, and other duties as assigned by the Activity Director. The Administrative Assistant will be asked to perform a wide-range of administrative support tasks, working effectively in a diverse community, and meeting the needs of diverse populations. This position may require availability to work flexible hours, including evenings and weekends. This position reports to the Title III Grant Activity Director.

Salary: $24,150.00 ($12.34/hour) -

Application Deadline:

Open Until Filled – Review of applications is ongoing. To receive full consideration, the online application and supplemental application materials must be submitted for review.  


Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Applications, prospective employee information and benefits can be found on the Employment Page.

Application Details

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pensacola State College and at other institutions of higher education in the region on