Accounts Payable Specialist

$3,000 - $3,450 monthly
  • Dallas County Community College District
  • 1601 S Lamar St, Dallas, TX 75215
  • Jan 07, 2020
Full time   Business/Financial Affairs/Financial Aid

Job Description

Job no: 499183
Work type: Full-time
Location: District Service Center
Work Schedule: Monday-Friday (8:00-5:00)

Job Title Code
NC0

Salary Level
N03

Salary Range (Full-Time)
$3,000.00 mo. - $3,450.00 mo. (dependent on experience and other considerations)

FLSA
Non-Exempt

Position Type
Staff

Position Summary
Performs accounts payable functions of considerable complexity for a multi-cost center organization utilizing a computerized purchasing/payables system. Performs a variety of functions including input, calculation, audit and reconciliation for a considerable volume of requests. Acts as a resource person in interpretation of DCCCD policies and procedures related to purchasing/ payables functions.

Required Knowledge, Skills & Abilities
Must demonstrate knowledge of accounts payable, purchasing, general accounting, concur software and administrator knowledge.  Ability to communicate with Divisions and Business Office personnel on how to revise purchase orders, assess credit memos for accuracy and additional interaction with vendors when required to pay invoices with the deadline required per Texas Prompt Payment laws.  Strong knowledge of bookkeeping practices and procedures.  Ability to gather various sources in Colleague, Concur and backup documentation to identify and create a workable solution for invoices or reimbursements that cannot be paid because of an issue.  Strong problem solving, researching and resolution skills and attention to detail.  Must effectively interact with all clients of the District and ensure good relations between the organization and its internal and external customers.  Maintain working relationships with employee’s district-wide to gather information, releases, and receiving invoices and check requests.  Ability to make decisions based on due dates and travel dates to initiate payment under critical time constraints.  Formulate conclusions in order to make payments or reimbursements based on policy.  Ability to utilize computer technology to access data, maintain records, generate reports.  Working knowledge of personal computers with strong skills using Excel and additional Microsoft Office software.  Oral and written communication skills to support intermediate problem solving with students and staff from diverse backgrounds. The ability to provide quality customer service.

Physical Requirements
Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. 

Minimum Knowledge and Experience
Associate’s degree or higher plus two years of accounts payable experience in a multi-cost center environment with computerized purchasing/ payables systems or graduation from high school or equivalent plus four years of accounts payable experience in a multi-cost center environment with computerized purchasing/ payables systems. Official transcript may be required. ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check.***

Preferred Skills:  Experience with Concur, Jaggaer or similar procurement system preferred, but not required.

Essential Duties and Responsibilities
Reviews all invoices for required documentation and approval prior to disbursement of payment and inputs invoices and payment requests into the district’s software system ensuring timely and accurate payment to internal and external customers of the District.  Resolves disputes between originators, buyers and vendors based on interpretations of BOPM.  Collaborate with multiple departments for invoice discrepancies and resolution to issues surrounding payments to be made past or present payments.  Audits and calculates a variety of forms required to document and expedite payment to vendors and employees. Reviews for accuracy, compliance and appropriateness based on knowledge of DCCCD Business Office Procedures Manual (BOPM).  Maintains confidence and protects operations by keeping financial information confidential.  Calculates discounts and interest based on vendor terms. Reconciles assigned accounts including identifying and preparing journal entries necessary to maintain accurate records.  Maintain files and documentation thoroughly and accurately in accordance with district policies and accepted accounting principles.  Responsible for performing research required to resolve invoice discrepancies and provide appropriate documentation. Makes recommendations to resolve disputes between originators, buyers and vendors based on interpretations of BOPM.  Takes phone calls and answers any questions from departments or vendors regarding invoice payments.  Utilizes effective interpersonal, oral and written communication skills when interacting with diverse internal/external stakeholders and constituents within the DCCCD community network.  Must complete required DCCCD Professional Development training hours per academic year.  Performs other duties as assigned.  Performs related duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.  

 

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

Application Details

When inquiring or applying for this position, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within the Dallas County Community College District and at other institutions of higher education in the region on www.AcademicCareers.com