Clinical Research Coordinator (Hybrid Eligible)(Abramson Cancer Center)

  • University of Pennsylvania
  • Philadelphia, PA, USA
  • Mar 11, 2023
Full time Health & Medical Services

Job Description


Clinical Research Coordinator (Hybrid Eligible)(Abramson Cancer Center)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Clinical Research Coordinator (Hybrid Eligible)(Abramson Cancer Center)

Job Profile Title
Clinical Research Coordinator B

Job Description Summary
The purpose is to implement the Improving Access to Cancer Clinical Trials (ImPACT) study at the Abramson Cancer Center. The ImPACT study is a phase II/III multi-site study examining the impact of Lazarex Foundation's Financial Reimbursement Program (FRP) among patients enrolling in Therapeutic Cancer Clinical Trials (TCT) at the Abramson Cancer Center (ACC).

Job Description

Underrepresented minorities represent 2-5% of the participants in cancer clinical trials. Many multilevel reasons have been offered as contributors to these low participation rates (LN Hamel 2016).

One barrier to cancer clinical trial participation may be the considerable out-of-pocket expenses (OOPE) that burden patients who participate in a clinical trial. We hypothesize that these OOPE may contribute to disparities in whom clinical trials serve. The Lazarex Foundation offers qualifying patients the Improving Patient Access to Cancer Clinical Trials or IMPACT financial reimbursement program (FRP) to help patients and caregivers cover travel related out-of-pocket costs associated with clinical trial participation. However, few studies to date have assessed the barriers to disseminating and implementing the Lazarex FRP at cancer centers. This ImPACT study is a multi-site study examining the barriers and facilitators to enrolling patients on and submission of receipts for reimbursement to the Lazarex FRP among patients enrolling in cancer treatment trials at the Abramson Cancer Center (ACC), University of California San Francisco (UCSF), University of Southern California (USC) and MD Anderson. The study will assess the impact of IMPACT on enrollment rates and specifically, on enrollment of socio-demographically diverse adult patients.

The Clinical Research Coordinator (CRC) will oversee the start-to-end processes from study start-up to ongoing data collection and study management to data analysis and presentation. The individual will assume the lead role to ensure implementation of and adherence to protocol.

Specifically, the responsibilities of the IMPACT Study CRC will include:

  • Complete all required human subjects, data management, and institutional required training prior to launching this study.
  • Write protocols for and obtain IRB and CTRMC approvals.
  • Screen and identify patients with cancer who are eligible for cancer clinical trials at the Abramson Cancer Center (PCAM, HUP and PAH) AND who are also eligible for the ImPACT trial.
  • Educate physicians and patients about the study; Recruit, consent and enroll patients, including helping participants overcome barriers to participating the ImPACT trial.
  • Schedule study appointments and calls for the required initiation, organization, and handling of patient follow-up.
  • Administer study instruments including questionnaires and interviews. Coordinates translation, if needed.
  • Collect, review and report timely, valid, accurate study data (managed on Redcap and PennCTMS) and conduct data queries.
  • Participate in the development/maintenance of study specific case report forms and source document tools.
  • Monitor patients per protocol requirements and ensure adherence to protocol requirements, organize and maintain all documentation required by the sponsor or CRO- includes source documentation, case report forms, and research charts.
  • Obtain records required to complete case report forms. Update/maintain study record in the Clinical Trials Management System (CTMS aka Velos) in real-time including study status, screening logs, serious adverse events and subject enrollment status. Maintain clinical trial databases by completing case report forms within 5 business days of subject visits and resolving data queries within 5-7 days of issuance. These timelines may be shortened during periods of data lock or in preparation for abstract/manuscript submission.
  • Manage the study budget and prepare study budget reports.
  • Work closely with major internal (PI, CRU Central - Operations, Regulatory, Education/QA , Budget, Legal, Finance, Billing Compliance, IRB) and external (Sponsors, Subcontractors, Collaborators) stakeholders to develop project plans and support day to day operations of this trial.
  • Acts as the initial clinical resource and liaison between physicians, nurses, and laboratory personnel.
  • Participate in weekly or bi-weekly meetings with PI and Sponsor and disease team meetings to review the study status. Prepare agendas and record minutes for circulation. Present regular updates to the research team and sponsor.
  • May supervise students, trainees
  • Work with community partners to organize and help lead educational and outreach events in the community to promote awareness about cancer clinical trials and the ImPACT trial multiple times per year.
  • Adhere to the requirements of the University of Pennsylvania, GCP, FDA and all applicable regulatory bodies.


The successful candidate must have: (1) Bachelor's degree and 2 or more years of related clinical research experience coordinating day to day activities of clinical research projects or an equivalent combination of education and experience required. Master's Degree and oncology related experience are a plus; (2) practical experience coordinating the day-to-day activities of multiple research projects; (2) Effective verbal and written communication skills; (3) Ability to learn new methods quickly and multi-task; (4) Demonstrated ability to work as part of a team as well as independently; (5) Knowledge or experience in oncology preferred but not required; (6) Ability to work flexible hours; (7) Possess working knowledge of the IRB and human research protection regulations and Title 21 Code of Federal Regulations (CFR), International Conference of Harmonization (ICH) and Good Clinical (Research) Practice (GCP) Guidelines


Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Perelman School of Medicine

Pay Range
$43,919.00 - $66,183.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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