Grant Development Specialist 2

  • Augusta University
  • Augusta, GA, USA
  • Feb 07, 2023
Full time Grants, Sponsored Programs, Research

Job Description


Grant Development Specialist 2

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

The candidate will be joining an expanding department that includes a diverse group of people with great energy. This position provides an opportunity to broaden skills related to business aspects in a research environment. Grants management experience not required, but preferred. If the candidate possesses business/accounting/budgeting related skills and is a quick learner, then the department is willing to train the candidate on the grant aspects.

The Department of Physiology is dedicated to outstanding research and excellence in education. Our federally-funded scientists study some of the nation's top killers like cardiovascular disease and hypertension, and train independent, creative, productive scholars and PhD graduates, who publish in top tier journals and who are competitive for positions wherever they choose to go.

Job Summary
This is a non-supervisory, combination operations/budget/accounting-type position with responsibility for a specialized business services related to the primary operations of research laboratories within a department. Key areas of responsibility include budgeting; allocation of expenditures; reconciliation of accounting reports; award management; compliance oversight; submission of grant applications and progress reports; and other lab support related duties such as placing supply and equipment orders, as well as serve as a liaison to compliance offices on lab related matters.

The duties include, but are not limited to:

Provides critical analysis and tracking of all financial and budgetary information related to a faculty member's research program and lab operations in support of strategic initiatives; performs cost analysis, forecasting and budget preparations; interprets and explains financial information to Pl and lab staff with varying levels of financial understanding; calculates expenses, estimates costs and refines planned budgets as needed; develops financial reports and graphical depictions to aid in PI's understanding of his or her budgets; prepares various reports for federal, state and other regulatory agencies.

Approves expenditures for multiple research laboratories according to published policies; reconciles the various accounts on a monthly basis and takes appropriate action to correct any errors; prepares and maintains documentation related to cost transfers, budget revisions, and fund statements; ensures payments for invoices, check requests, and deposits are applied correctly and reflected in financial reports; allocates, reviews and approves travel requests for lab personnel related to scientific conferences and meetings; and works in various research platforms developed in support of research activities (eSirius, iLab, PACT, Pubmed, etc.)

Advises trainees and faculty in preparation of grant proposals and in coordination with the Pl develops grant applications and aids in the review and submission of them; serves as primary contact with the pre-award office in the Division of Sponsored Programs on grant and contract related matters; prepares and develops progress reports, competing renewals, revisions, grant close-out reports, and Just-In-Time information; and works in federal and private electronic research administration systems such as ASSIST, Workspace, and Proposal Central to complete pre- and post-award activities.

Assigns personnel to accounts in accordance with budgets and/or grant award terms; reviews effort monthly via the pre-payroll report and indicates corrections needed; works in collaboration with the Department Administrator to ensure salary distributions are submitted In OneUSG if effort needs to be reallocated; reconciles effort for faculty and staff in the Effort Reporting System and ensures cost sharing is applied appropriately, as well as tracks certification completions.

Processes orders for supplies and equipment for research laboratories through eShop and the requisition system in PeopleSoft Financials; ensures proper information is obtained and provided related to purchases (Data Security, Tax Exemption, Technical Exemption,W-9 forms, etc.); and works with vendor to obtain appropriate paperwork.

Ensures compliance with federal, state, and agency regulations regarding business and grant aspects of lab operations for faculty; serves as a liaison between the lab and institutional offices to ensure the appropriate support is available for lab operations.

Processes P-card allocations for assigned labs in the Works Payment system and reviews p-card paperwork and transactions for accuracy and allowability.

Provides VA billing management; works with Pl and VA on establishing VA Merit Contracts.

Completes special projects as assigned.

Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university in business or related field

Required Experience
Three years of experience in business, finance, accounting or other related field.

Knowledge, Skills, & Abilities
Must be self-motivated and resourceful; detail-oriented and organized; have the ability to maintain confidentiality; possess excellent interpersonal, verbal, and written communication skills; be proficient in Microsoft Office - especially in Excel; and be able to work independently with only general supervision under tight timelines, as well as multi-task.

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Grade: 15

Salary: Minimum $38,913.00/Annually - $52,533.00/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/2/23 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit:

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