Assistant Director of Post Award Services - Sponsored Program Administration

  • Augusta University
  • Augusta, GA, USA
  • Jan 21, 2023
Full time Deans & Directors

Job Description


Assistant Director of Post Award Services - Sponsored Program Administration

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
The Division of Sponsored Programs Administration and the Augusta University Research Institute serve as a central unit to coordinate and support Augusta University's Internal and External Sponsored Projects. The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored project - from proposal and grant development and submission, to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies.

Job Summary
The Assistant Director of Post Award Services will be a resource for the accounting staff and departmental administrators regarding federal and state regulations and day to day issues pertaining to Post Award grants management.

The duties include, but are not limited to:

Post Award Operations
Supervises a staff of seven grant accountants: Screen applications, interview candidates and either make selection decisions or recommend individuals for hire; Train and assign work to new and continuing employees; Provide guidance on performance standards and University procedures; Independently conduct performance evaluations, including communication with subordinates; Make recommendations for employee incentive awards and salary increases including merits and reclassifications; Determine what discipline should be imposed for subordinates, with authority to apply such, and/or submit/recommend same to higher level management.

Review AURI, Sponsor, and F&A Refunds prior to the submission of applicable paperwork to the Controller's Office, Director of Research Business Operations (on behalf of AURI), and other necessary offices; Review and approve financial reports submitted by grant accountants prior to submission to the sponsor; Review, approve, and post transactions in Peoplesoft: expense cost transfers, journal entrentriessidual entires, F&A adjustments, and any other journal entries required to reconcile sponsored accounts; Follow up with accountants to ensure monthly reconciliation spreadsheets are being completed and any variances are resolved in a timely manner; Follow up with investigators to ensure final reports are submitted and final payment from the sponsor is issued and received.

Assisting with grant accountant portfolios as needed: Grant portfolio management includes: managing the day-to-day activities of sponsored accounts, invoicing, preparing financial reports, submitting budget amendments and cost transfers as needed, etc.

Reconciliation of AU payments received to the amount budgeted into Peoplesoft; Manage Residual Balance Accounts (RBA).

Participate in meetings regarding post award management of sponsored accounts as needed; Participate in year end external audit as needed.

Guidance & Professional Development
Provides guidance and support to accounting staff and departmental administrators for federal and state regulations relating to sponsored projects; Seeks professional development opportunities for self and the post-award team, and remain current on new regulations and statutes; Serves as backup to the Director, Post Award Services in providing training opportunities to internal and external staff.

Provide guidance on internal processes including but not limited to: payment of consultants, travel allowability, expenditure allowability, triaging questions with other central offices, and processing payments through the correct channels.

Information System and Report
Serve has back up administrator to Director, DSPA Operations for the Effort Reporting System; Participate in upgrades to existing software systems and implementation of new software systems.

Payments & Drawdowns
Prepare the Letter of Credit drawdown of funds for AU and AURI, as well as quarterly FFR; Research payments not yet allocated to ensure payments are made to the correct institution and allocated to the applicable project

Special Projects
Assist the Director of Post Award Services and/or Associate Vice President for the Division of Sponsored Programs Administration on special projects as they are assigned, and develop custom reports using advanced queries in Peoplesoft and other software programs such as Access to provide important data regarding Sponsored Programs.

Perform other related duties as assigned.

Required Qualifications
Master's degree from an accredited college or university in Accounting or Business Administration with two years of applicable experience with Sponsored Program Accounting OR Bachelor's degree from an accredited college or university in Accounting or Business related discipline with four years of applicable experience with Sponsored Program Accounting.

Preferred Qualifications
Experience working at a research university in a grant accounting office or in a position with direct contact with the grant accounting office; Certified Research Administrator

Knowledge, Skills, & Abilities
Ability to maintain confidentiality
Excellent interpersonal, written and verbal communication skills
Proficient with Microsoft Word and other computer software/databases
Understanding of agency requirements, effort reporting, cost sharing, and space surveys
Skilled in performing detailed financial and data analysis, conducting studies, and preparing complex management reports

Shift: Days; Monday - Friday (Work outside of normal business hours may be required)

Pay Grade: 23

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, please visit:

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