Administrative Assistant 1

  • Augusta University
  • Augusta, GA, USA
  • Dec 07, 2022
Full time Assistant, Secretary & Executive Assistant

Job Description


Administrative Assistant 1

Augusta University

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

College/Department Information
At the College of Nursing, we champion diversity and nurture individual student success while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged, and supported whether pursuing an entry-level Bachelor's or Master's degree or a Doctor of Nursing Practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging, and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates. CON graduates leave our programs ready to lead and serve our nation's patients.

Job Summary
This position is responsible for providing administrative and operational support to College of Nursing Athens Campus employees. This position serves as receptionist for the campus and is in a work area that is subject to frequent interruptions and the ability to focus and multi-task is a must.

The responsibilities include, but are not limited to:

Handle incoming telephone calls in a professional manner and triage calls appropriately. Greet and assist guests and respond to requests in a timely, friendly, and efficient manner. Manage day-to-day administrative support and planning of standard administrative support activities. To include but not limited to preparing course/class materials, correspondences, spreadsheets, presentations, handouts, certificates, etc. Assist with employee new hire and clearance processes. Orient new employees on the Athens Campus regarding policy and procedures. Coordinate travel and prepare documents for employee's travel and reimbursement. Process purchasing and PCard requests, order office supplies, and assist with office supply, equipment, and space inventory. Provide information on policies and procedures as needed. Receive and relay sensitive information related to personnel, activities, and campus. Request faculty desk copies of textbooks from publishers. Maintain employee records and files. Sort and distribute incoming mail; signs for incoming packages and delivers to appropriate personnel. Processes outgoing mail and packages. Manage classroom and conference room scheduling for classes and meetings and submit room requests as required.
Assist with special campus activities and events. In coordination with JagCard, submit new faculty/incoming student photos for ID badges. Assist perspective students with general admission information and procedures. Schedule and lead student building tours. Perform other related duties as assigned by management.

Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED and six years of progressively responsible experience in administration support positions.

Preferred Qualifications
Bachelor's degree from an accredited college or university in a related field.

Knowledge, Skills, & Abilities
Excellent customer service, interpersonal, organizational, and verbal/written communication skills. Detail-oriented. Proficient in Microsoft Office and other computer software/databases. Knowledge of office etiquette and general office procedures. Ability to multi-task and work independently. Ability to complete assigned tasks and make decisions based on guidelines, policies, and procedures. Ability to maintain confidentiality, demonstrate proactive initiative, and adapt to change.

Shift: Days Mon-Fri
Pay Grade: 10
Salary Minimum: $15.00- $17.02 hourly.
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

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