Senior / Associate Director, Communications and Stewardship (Hybrid Eligible)

  • University of Pennsylvania
  • Philadelphia, PA, USA
  • Nov 24, 2022
Full time Deans & Directors External Relations, PR, Marketing

Job Description


Senior / Associate Director, Communications and Stewardship (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Senior / Associate Director, Communications and Stewardship (Hybrid Eligible)

Job Profile Title
Associate Director C

Job Description Summary
Reporting to the Assistant Dean of Development and Alumni Relations, the Senior/Associate Director, Communications and Stewardship is responsible for: serving as the lead writer and copy editor for all communications with Weitzman alumni and major donors, coordinating and implementing a comprehensive communication strategy for all Weitzman School Development and Alumni Relations (DAR) activities, executing a robust stewardship program for major donors, engaging alumni by planning and executing virtual and in-person gatherings, supporting strategic planning, and hiring and supervising student workers to support the Weitzman School DAR team. The Weitzman School of Design is a graduate school within Penn offering degrees and programs in Architecture, Landscape Architecture, City and Regional Planning, Historic Preservation, Urban Spatial Analytics and Fine Arts. The School also offers undergraduate majors and minors through the School of Arts and Sciences as well as online programs.

The role also supports the Assistant Dean in planning and managing activities associated with the Weitzman Board of Advisors, manages the Stuart Weitzman Entrepreneur in Residence Program, and works with Central DAR on development communications.

Job Description

Targeted Pay Range: $65,000- $80,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and job profile.


  • Serves as lead writer and copy editor on all print and digital alumni communications, fundraising proposals, correspondences for the Dean of the School and Assistant Dean of Development and Alumni Relations, Weitzman DAR website, donor stewardship reports, and other materials as needed.
  • Identifies and manages vendors (designers, writers, videographers, photographers, web developers) in leading projects to create communication pieces which are implemented at the School and within Central DAR's programs.
  • Responsible for the creation (writing, creative input, and segmentation strategy), execution (drafts, edits, data segmentation, scheduling, and sending), and analysis of solicitations, event outreach, and stewardship emails and mailings.
  • Designs, writes, and coordinates the external newsletters and items for the School's social media channels.
  • Oversees the creation and maintenance of Weitzman Development and Alumni Relations website - writes stories and content and makes sure that pages are up to date while sharing important news and events with alumni.
  • Manages a timeline of activities as it relates to events, communications, and messages for Weitzman DAR team members.
  • Develops all written and digital assets for the Weitzman Awards event working team in making sure that all deadlines are met.


  • Creates and delivers annual stewardship reports for endowed and termed gifts to the School to all appropriate donors.
  • Works with Central DAR to enhance the data for funds, donors, and recipients.
  • Manages individualized stewardship plans for major donors to ensure individuals receive the appropriate stewardship based on their relationship with the school while working closely with colleagues within the team.
  • Works with the Communications Department in the production of special occasion recognition, donor signage and other products for donors.
  • Curates and manages virtual and in-person stewardship events for donor and alumni engagement through coordination of speakers, moderators, and hosts, and oversees event outlines, and the coordination of invites and post event follow-up.

Special Projects and Board Relations

  • Manages printed and online communications for events and works with the Weitzman Communications Department in managing press releases, photography, or other press related aspects of events.
  • Works with the Assistant Dean to support the management of the Board of Advisors, major gift prospects and VIP donors, including the planning and execution of Board meetings and dinners.

Other Duties

  • Hires and manages student workers and manages workflow for other members of the team.
  • Collaborates regularly with Central DAR for communication needs for stories, event listings, social media, website content, planned giving brochures, magazines, videos, etc.
  • Supports and guides building of fundraising strategy for specific initiatives and campaigns.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**


Bachelor's degree (in graphic design, fine arts, communication, English, or related fields) and 3-5 years of relevant experience or equivalent combination of education and experience required, exceptional writing and visual communication skills, with experience in marketing or equivalent combination of education and experience; knowledge of higher education and not-for profit sectors helpful; Familiarity with Adobe Creative Suite (Photoshop, Illustrator, InDesign), Drupal, and MS Office suite required. Ability to conduct internet research. Capacity to learn and apply new technologies and efficiencies as needed. Excellent verbal and written communication skills; demonstrated experience working with diverse constituent groups. Project management experience. Event planning experience. Excellent interpersonal and organizational skills; detail oriented; ability to multi-task, prioritize and know when to request assistance to complete tasks. Ability to handle pressure with grace. Ability to staff departmental events, occasionally work extended hours, evening and/or weekend if needed. Possible occasional travel. Valid driver's license required.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Development and Alumni Relations

Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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