Management Assistant

  • University of Idaho
  • Moscow, ID, USA
  • Nov 18, 2022
Full time Assistant, Secretary & Executive Assistant

Job Description


University of Idaho

Management Assistant

Location: Moscow

Division/College: Col of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $21.82 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
Provide executive assistance to the College of Agricultural and Life Sciences Senior Director for Development and the Director for Communications and Strategic Initiatives. Perform high-level assignments and ensure effective interoffice communications, management and coordination of the daily operations of the CALS development and communications teams.

Assist with the administration of fundraising for CALS; collaborate with various internal and external groups by working both independently and in team activities daily. Responsible for maintaining confidential documents, applying detailed knowledge in developing and maintaining donor and stakeholder records; manage associated fundraising records for CALS.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Experience with office support functions and software applications for word processing, composing documents, financial record keeping, and filing.
  • Experience in project management including prioritizing and managing diverse, ongoing projects while adhering to deadlines.
  • Experience in a customer service role.
  • Experience with written communication skills including proofreading and editing with strong attention to detail as demonstrated in application materials.
  • Experience interpreting, applying and explaining complex information such as regulations, policies, or services.
  • Experience working independently and within larger groups.

Preferred Qualifications:

  • Associate’s or Bachelor’s degree
  • Knowledge of the University of Idaho, the College of Agricultural and Life Sciences and the Idaho agriculture industry or life sciences fields.
  • An understanding of higher education policies and procedures.
  • Experience with the University of Idaho Development’s Ellucian Advance CRM module or similar system at another institution.
  • Demonstrated ability to solve problems by working independently; takes initiative and sets or follows priorities.
  • Experience working in a fast-paced environment that requires making immediate decisions.
  • Experience maintaining strict confidentiality.
  • Demonstrated ability to work professionally with people from a variety of backgrounds and with various relationships to the university including faculty, staff, students and stakeholders.

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

  • Some evening, weekend and minor travel may be involved.

Posting Number: SP003686P

Posting Date: 11/15/2022

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by December 1, 2022, will receive first consideration.

IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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