Graduate Secretary (New York, Buffalo), Garman School of Nursing

  • D'Youville College
  • Buffalo, NY, USA
  • Sep 13, 2019
Full time Other Administrative Positions

Job Description

I. JOB SUMMARY:

The Patricia H. Garman School of Nursing is seeking a dynamic individual to provide administrative and secretarial services for our Graduate Nursing team. This individual will frequently interact with students, faculty, other areas of the institution, and the public, occasionally performing duties of a sensitive and confidential nature. The secretary provides support to faculty, maintains office workflow, assists with academic support, partakes in special projects, competes the scheduling of appointments, and maintains data compilation and records control. The ideal candidate will be able to perform a variety of duties on their own under little direct supervision.

II. PRIMARY JOB DUTIES:

  • Provide secretarial support to full and part time faculty and staff
  • Type letters, correspondences, agendas, minutes, reports, and maintain all handbooks as they pertain to Graduate Nursing
  • Maintain School of Nursing calendar
  • Open, date, sort, and screen incoming mail
  • Receive visitors and assist as necessary
  • Be proficient with Microsoft Office, Office 365
  • Perform other duties as assigned
  • Assist Graduate Clinical Liaison with clinical contract and placement document record-keeping and other correspondences as needed

III. OTHER JOB DUTIES:

  • Maintain data base of graduate students, projects and capstones, course syllabi
  • Distribute information to the graduate student body as directed
  • Direct preparation of records such as departmental teaching schedules, agendas, notices, and resolutions for departmental meetings
  • Prepare special and recurring departmental reports by gathering data from various sources, compiling, and typing data
  • May revise special forms and department documents
  • Locate and compile information and format reports, graphs, tables, records, and other sources of information
  • Compose and type routine correspondence (requires knowledge of departmental operations and regulations. Secure instructional materials from library as needed
  • Collect office hours from all faculty each semester, compile master list, and post appropriately
  • Prepare, distribute, and collect course evaluation packets for all courses each semester
  • Collaborate with faculty to review college webpages for each department and suggest updates or corrections
  • Keep files in an orderly manner and prepare filing system directions for other users
  • Provide and collect keys from others as appropriate
  • Order office supplies for departments
  • Ensure office equipment is in working order
  • Submit work orders as needed
  • Answer written, telephone, and in-person inquiries regarding departmental procedures
  • Set up meetings as instructed or as required, notifying all necessary parties
  • Coordinate special projects and events, office activities, and committee meetings.