Office Assistant III - Contract Training

  • McHenry County College
  • Crystal Lake, IL 60012
  • Sep 19, 2022
Part time / Adjunct Assistant, Secretary & Executive Assistant

Job Description



Position Requisition Information


Job Title Office Assistant III - Contract Training
Department SHAH Center
FLSA Status Non-Exempt
Job Type Staff
Position Grade 6
Employee Type Part Time
Hiring Range Commensurate with Experience
Grant Funded  
Work Year 12 Months
Work Year-Other Information  
Typical Work Schedule
PT: 20-29 hours, Monday through Thursday
Bargaining Unit Eligibility Yes-Staff Council
Work Week 20 - 29 Hours
Work Week-Other Information  
Special Instructions to Applicants  
Position Information for Posting


Position Introduction
Housed at the MCC Shah Center in McHenry, this part-time Office Assistant III will provide outstanding customer service to employees, community members, and employers. This individual will work closely with the Workforce Training program's Contract Training engagements to maintain smooth office operations.
Position Summary
Responsible for providing administrative support to a College department. Provide outstanding customer service to employees, students and external customers while effectively and efficiently handling a variety of administrative support tasks that support the department.
Reports to Associate Vice President of Workforce Development
Essential Functions and Responsibilities
- Provide administrative support and reception/customer service to the assigned department, responding to a wide variety of inquiries from College employees, students, and community members
- Create and maintain a variety of documents (e.g. forms, presentation materials, meeting agendas, minutes, etc.), aligning with branding standards of the College
- Provide administrative support for projects (e.g. reports, communications) including, but not limited to, gathering data, composing, proofreading, disseminating and updating information in a variety of modes
- Facilitate the Administrator's administrative processes
- Enter data and extract information from the College's ERP or other systems to generate reports
- Maintain an up-to-date central filing system
- Perform general clerical duties - word processing, filing, record keeping, maintain copy/fax machine supplies and materials, proofreading, etc., and maintain Outlook calendars
- Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities, including providing administrative backup for other department administrative support services during breaks, lunches, emergencies, vacations or other unexpected absences
- Maintain currency in college processes and technologies
- All related administrative support duties specific to the assigned department and assigned by the Administrator
- Assume additional duties as assigned by immediate supervisor
Required Education High School graduate or equivalent
Other Required Qualifications
- Two or more years related experience
- Bilingual (Spanish/English) language skills preferred
Desired Qualifications  
Skills and Specifications
- Strong customer service orientation
- Ability to deal with complex and/or stressful situations with relative ease and a professional demeanor
- Thorough knowledge of modern office technology and procedures
- Ability to work independently with minimal supervision and take initiative to resolve or complete duties in a timely manner
- Ability to maintain confidentiality, discretion and integrity
- Proven problem-solving skills
- Ability to work efficiently, effectively and accurately with a strong sense of timeliness
- Ability to safely handle - push/pull carts up to 40 pounds (heavy books, packages, etc.) and lift up to 25 pounds unassisted
- Proficient in Microsoft Suite and internet
- Commitment to and respect for diversity and the MCC Behaviors of Excellence
- Commitment to the College mission, vision, and goals
- Ability to perform all of the essential functions, skills, and specifications of the position
Location SHAH Center

Application Details

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