Senior Program Specialist, Center for Nonprofit Leadership

  • California Lutheran University
  • Thousand Oaks, CA, USA
  • Jul 29, 2022
Full time Other Administrative Positions

Job Description


Senior Program Specialist, Center for Nonprofit Leadership

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1.0
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the direction and supervision of the Director of the Center for Nonprofit Leadership (CNL), the senior program specialist is responsible for providing program leadership over the CNL programmatic activities including curriculum and learning objective design, volunteer engagement, managing open enrollment workshops, and providing team leadership and oversight to CNL strategic initiatives. Additionally, the senior program specialist will develop and maintain strong relationships with University colleagues, nonprofit organizations and leaders serving the region.

Representative Duties:
  • Coordinate the overall design of each training cycle including planning, developing, and implementing all Center open enrollment workshops and strategic initiatives.
  • Facilitate and co-facilitate capacity building programs, workshops and networking events, including designing curriculum, exercises and supplemental learning materials.
  • Provide direct staff leadership on scheduling, workshop planning, drafting promotional language and learning objectives, creating registration pages, fee and expense processing, materials management, logistics and coordination, day of event set-up and clean-up. E
  • Oversee development and revision/streamlining of promotional materials and hardcopy/online registration systems. Promote increased use of online registration system among workshop registrants. E
  • In collaboration with the Director and informed by the Program Design Committee, design and co/design programming throughout the year. E
  • Serve as lead staff in the implementation and evaluation of Center programming including venue selection, logistics and coordination, faculty coordination and support, development/procurement of learning materials, evaluation methodology and necessary course corrections. E
  • Assess the on-going capacity building needs of local nonprofit leaders via existing methods (course evaluations, periodic surveys, word of mouth, submissions via website and annual community needs assessment). E
  • Analyze workshop attendance and recommend program improvements. E
  • In partnership with Program Specialist, responsible for membership and program registration financial targets, including new and renewed memberships. E

  • Recruit, onboard, coordinate and support workshop facilitators, including preparing facilitators for the in-person and virtual classroom (e.g. secure handouts, learning materials, and attendee rosters, introducing faculty at workshops and post-workshop follow-up). E
  • Maintain individual facilitator profiles and facilitator directory by subject matter. E
  • Design and coordinate on-going professional development for CNL facilitator corps.

  • Assess service learning opportunities in concert with Cal Lutheran and other institution faculty and design programs that engage students and nonprofit leaders. E
  • Coordinate external program partnerships with regional capacity building partners.
  • Seek financial support for innovative and pilot service learning, capacity building and leadership development programs for the region’s nonprofit sector. E

  • Provide staff support and coordination of the CNL Program Design Committee. E
  • Track workshop attendees and prepare monthly and quarterly reports on utilization trends. E
  • As needed, collaborate and interface with other University departments, such as Campus Services and University Advancement.
  • Secure onsite and offsite meeting arrangements, including offsite rental fees and catering. E
  • Maintain CNL master calendar of all events, individual and collective calendars and all meeting, advisory board and committee dates and requests. E
  • Be flexible and available as necessary for occasional evening/after-hours events and workshops. E
  • Travel between main campus, satellite campuses and community venues throughout the region. Approximately 100 mile radius. E
  • Supervise student workers.
  • Perform other duties as assigned.
E=Essential Duties

Knowledge Of:
  • University missions, goals, objectives, and policies and procedures.
  • Nonprofit management best practices.
  • Diversity, equity and inclusion practices, cultural sensitivity
  • Interpersonal skills using tact, patience and courtesy.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Principles of training and providing work direction.
  • Public speaking and public relations techniques.
  • Supervision, training, event and program planning.
  • Community service, service learning, and volunteerism.
  • Event planning, coordination and implementation
  • Basic liability and risk management issues.

Ability To:
  • Take initiative, problem solve and work independently as well as part of a team.
  • Adapt to working in different locations throughout the community.
  • Work in partnership with volunteers, stakeholders and donors.
  • Provide strong customer service
  • Organize and prioritize work assignments
  • Operate office equipment including computers and supporting word processing, spreadsheet, publishing and database applications.
  • Understand, interpret, apply, and explain CNL/University policies, guidelines and procedures.
  • Effectively communicate orally and in writing.
  • Meet schedules and timelines.
  • Plan and organize work to meet changing priorities and deadlines.
  • Train and provide work direction to others.
  • Establish and maintain effective relationships with program volunteers, University administrators, staff and the public.
  • Demonstrate leadership in developing and motivating student staff.
  • Relate positively with students.
  • Facilitate and lead programs and events
  • Adapt and learn quickly in a changing office environment.

Minimum Qualifications:
Any combination equivalent to: a bachelor’s degree and 3 years of program leadership and/or office management experience.

Preferred Qualifications:
5+ years program experience in the nonprofit sectorBi-lingual (English and Spanish) isa plus

Licenses and Other Requirements:
Valid Driver’s LicenseOccasional evenings required

Physical Abilities:

Working Environment:
Office environment; constant interruptions; travel between locations; contact with dissatisfied individuals.

Posting Number: Staff000772022
Number of Vacancies: 1
Desired Start Date: 07/25/2022
Position End Date:
Open Date: 06/08/2022
Close Date: 8/14/2022
Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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