Administrative Assistant

  • Missouri Western State University
  • Saint Joseph, MO, USA
  • Jul 21, 2022
Full time Assistant, Secretary & Executive Assistant

Job Description


Position Title: Administrative Assistant


Job Description:

The Administrative Assistant may assist in the daily operational management of a department, including customer service, and administrative support duties. This position will support the Department of Academic Affairs, Graduate Studies and work in the Provost's office.

  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules and prepares for meetings and/or special events.
  • Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
  • Assigns and supervises the work of student employees.
  • Serves as operational liaison to other departments, campus, and community
  • Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
  • Performs other duties of a similar nature or level.


  • Facilitating and supporting graduate enrollment
  • Maintaining and updating facility software
  • Advising campus organizations
  • Operating standard printing and binding equipment
  • Preparing bids
  • Registering and enrolling students in a class
Knowledge, Skills and Abilities:
  • Positive, service oriented while interacting with internal and external customers
  • Clear and effective written communication in interaction with students, coworkers, administration and the general public
  • Collaborative & team focused
  • Ability to organize and prioritize duties and tasks; time management
  • Ability to learn new tools and equipment with training
  • Basic mathematics
  • Research, preparation, and analysis of data
  • Communication, as applied to interaction with students, coworkers, administration and the general public

Required Qualifications

  • High School diploma or GED; and
  • Familiarity with Microsoft Office, especially Excel and Word; and
  • One year of administrative support or related office experience



Preferred Qualifications

  • Two or more years of administrative support or related experience


Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA Non-Exempt


Additional Demands

May require occasional night or evening work


Hours of Work

Monday - Friday 8:00am - 4:30pm

Application Details

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