Assistant to the Dean – College of Arts and Sciences

  • Cardinal Stritch University
  • 6801 North Yates Road, Milwaukee, WI, USA
  • Jul 07, 2022
Full time Assistant, Secretary & Executive Assistant

Job Description

Overview:

The College of Arts and Sciences is inviting applications for the position of Assistant to the Dean. We are committed to equity, diversity, and inclusion and are especially interested in recruiting interested applicants who have lived and/or work experience focused on historically marginalized communities. The Assistant to the Dean works with the dean to assist with management of operations for the College of Arts and Sciences (CAS) and with the multi-varied administrative and clerical duties of the office. They combine organizational and people skills with expertise in information processing and communication and office technology to facilitate the operations of the college. The Assistant to the Dean functions as an integral part of the college team. They serve as the primary point of contact for the Dean’s Office. Like all positions throughout the CAS, the Assistant to the Dean supports and is an important component of the cohesive team of students, faculty and staff serving the educational and research mission of the CAS, as aligned with the preferred future of the University.

Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Administrative, including:

  • Promotes the professional image of the College and conserves the dean's time by providing effective liaison between the Dean, other University administrators, faculty, students, staff, and external contacts; promotes information communication or maintains confidentiality as appropriate, and protects operations.
  • Handles and/or supervises all conventional correspondence, travel, schedules, and administrative activities for the college.
  • Supports the dean by working with University administrative teams, comprised of VP of Advancement, VP of Academic Affairs, CFO, VP of Student Affairs, and VP of Enrollment Management in fulfilling College goals.
  • Receives calls / correspondence directed to the Dean and screens / redirects to the office of primary responsibility as appropriate.
  • Manages the Dean’s appointment calendar including scheduling / coordinating all meetings, appointments, conferences, and travel.
  • Maintain confidentiality and discretion regarding College business and files.
  • Prepares agendas for meetings chaired by the Dean, attends the meetings and takes and transcribes the minutes (CAS Advisory Council meetings, CAS Chairs meetings, CAS College Meetings, others as needed).
  • Submits all faculty load sheets and appointment letters to the Office of Academic Affairs
  • Manages, ensures training, maintenance and access for the college website.

Other Responsibilities, including:

  • Assembles and analyzes report data; gathers information and prepares reports. Leads the effort to ensure continuous progress of student services that effectively support the growth of the college.
  • Monitors performance metrics and outcomes of the strategic plan.
  • Manages online evaluation system for the college in collaboration with the Assessment Coordinator.
  • Oversees special projects by establishing objectives, collaborating with other staff and following up on results; determining priorities; managing time; monitoring progress; problem-solving; and making adjustments to plans.
  • Works with the dean and associate deans to write proposals, grants and executive summaries as needed.
  • Acts as backup for Assessment Coordinator.

Supervisor Responsibilities:

  •  None

Education and/or Experience:

  • Bachelor’s Degree preferred
  • Five (5) years of related work experience
  • Bilingual in Spanish preferred

Additional Qualifications:

  • Excellent Interpersonal/human relations skills.
  • Excellent management, organizational and training skills.
  • Excellent communication and presentations skills.
  • Good analytical skills.
  • Skilled in organization and coordination of complex projects.
  • Word processing and technical skills with the following or equivalent software packages: Microsoft Access, Microsoft Excel, Microsoft Word, Microsoft Power Point,
  • Ability to work independently and produce high quality work within a given timeframe.
  • Ability to learn and apply institutional policies and procedures in order to represent the College at all times.
  • Ability to devise, set up, and operate new systems within the College.
  • Ability to efficiently disseminate information.
  • Ability to maintain high level of confidentiality.
  • Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.

Cardinal Stritch University is a Catholic, Franciscan university rooted in four key Franciscan values: creating a caring community, sharing compassion, reverencing creation and peacemaking. Our mission is to transform lives through value-centered education.

A criminal background check is required prior to employment. 

In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Cardinal Stritch University's annual Campus Crime Statistics here.

In compliance with the amendments to Title IX which prohibits discrimination on the basis of sex and gender in education programs, all potential job applicants are free to view Cardinal Stritch University's Title IX policies here.

Equal Opportunity Employer (EOE)