Environmental Health and Safety Manager

  • Claremont McKenna College
  • United States
  • Jun 28, 2022
Full time Facilities Management

Job Description

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

 

Location:

Claremont, CA

 

Job Posting Title:

Environmental Health and Safety Manager

 

Job Details and Requirement:

 

BASIC FUNCTION:

 

Reporting to the Associate Vice President for Facilities Management and Capital Projects, the Environmental Health and Safety Manager (the “Manager”) is responsible for oversight and administration of the College’s Environmental  Health and Safety Program, including implementation and leadership of the Colleges’ Injury and Illness Prevention plan, safety training program and activities in relation to the College’s Workplace Safety Program. 

 

Given the critical nature of this position to safety, emergency response and recovery, the Manager is expected to be available to respond to emergencies or other incidents that may significantly impact the campus including evening, weekend, and extended hours as needed.  The Public Safety team will provide back-up to the Employee Health and Safety Manager when the Manager is away from the College on business or personal matters.

 

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

 

ESSENTIAL FUNCTIONS:

 

This position is responsible to perform the following essential duties and responsibilities:

 

Employee Health and Safety Program - 85%

 

With respect to workplace safety, the Manager is responsible for supporting the College’s safety program including but not limited to the following:

  • Maintain and implement the College’s Injury and Illness Prevention Plan (IIPP) in conjunction with OSHA, Cal OSHA and Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) requirements, including college wide training. 

  • Collaborate and work as a partner with the Assistant Vice President for Human Resources in supporting the College’s Environmental Health and Safety Program.

  • Conduct incident and accident investigations, conduct root cause analyses and make recommendation to reduce hazards following any employee-related/workplace accidents, incidents, or emergencies.

  • Conduct appropriate job safety analyses and report requirements to Human Resources for job specific risk profiles.

  • Identify safety hazards by conducting periodic safety inspections of all academic, administrative, residential and recreational spaces.   Ensure all buildings comply with required federal and state safety requirements.  Follow up on status of hazard mitigations to proper resolution. Document all inspections and efforts to mitigate hazards.

  • Implement appropriate lock out and tag out procedures in hazardous situations. 

  • Serve as main point of contact in OSHA and Cal OSHA inspections and compliance. File any required reports in accordance with federal and state law.

  • Provide information and content for the College’s campus safety and emergency website.

  • Coordinate and conduct workplace safety training programs for new and current staff, students, and faculty.  Maintain appropriate training records.  Train Safety Coordinators and other staff as appropriate in areas such as first aid, fire extinguisher, forklift, confined space, AED/CPR, safe lifting, trips, slips and falls, lock out tag out, blood borne pathogens, hazard substance control and exposure plan, heat safety and other appropriate safety awareness topics.

  • Maintain campus wide emergency and first aid supplies. 

  • Implement safety program guidelines for visitors to ensure visitor safety.

  • Work to identify and mitigate safety hazards. Conduct walk throughs and make recommendations to reduce hazards. 

  • Properly collect, store and dispose of special waste streams including hazardous, universal, regulated, medical and electronic waste, and other special controlled substances. Coordinate with the sustainability program for recycling programs.   

  • Build relationships and work collaboratively with key stakeholders, including but not limited to Facilities, Campus Safety, CMC Public Safety, relevant TCCS departments and the other Claremont Colleges representatives.   

  • Oversee the College’s AED/PAD program including placement, maintenance, and maintaining functionality after use.

  • Review contractor safety programs and provide periodic inspections to verify compliance with regulatory requirements to include service, supply, construction and specialty services vendors.

  • Maintain records for ACM annual reporting and adjust the report contents for campus community sharing through TCCS.

  • Develops annual budgets to support an effective campus wide safety program.

  • Performs other duties as assigned by the Associate Vice President of Facilities Management and Capital Projects.

 

Emergency Preparedness – 15%

 

For these duties related to emergency preparedness, work under the direction and supervision of the Director of Public Safety and Emergency Preparedness.

  • Serve as a member of the Incident Operations Team as detailed in the College’s Incident Operations Plan document.

  • Support programmatic needs and provide relevant trainings s for students, faculty and staff for specific safety training associated with incidents as needed.

  • Support the implementation of regular Emergency Preparedness Training and  Exercises.

  • Participate in the College’s After Action Program as a component of all exercises and actual incident response. 

  • Support implementation of relevant best practices with respect to emergency management, including utilization of the Incident Command System and National Incident Management System as recommended by the Department of Homeland Security, FEMA, and the Department of Education.

  • Make recommendations to, and assist, as needed, the Director of Public Safety and Emergency Preparedness to implement a training and exercise program based on the College Incident Operations Plan.

  • Support the outreach initiatives to educate campus community members and campus visitors on Safety and Emergency Preparedness.

  • Responsible for the identification, procurement, stocking and inventory of supplies and equipment needed to support emergency preparedness, response, and related logistics across campus.

  • Perform emergency management functions and related duties during an emergency as directed by the Director of Public Safety and Emergency Preparedness.

  • Serve as a resource to participate in the development and maintenance of the College’s emergency response capability for biological, radiological, and chemical spills.

  • Participate and support emergency preparedness/disaster response processes and procedures.

  • Participates in the collaboration across the Claremont Colleges to coordinate preparedness. In the event of an activation of the College’s Emergency Operations Plan, serves as an on-call resource to the Director of Public Safety and Emergency Preparedness and serve as a member of the Incident Operations Team.

 

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 

 

The successful candidate will also be able to perform the following essential functions:

  • Take and follow directions.

  • Work cooperatively with others.

  • Receive and respond appropriately to constructive criticism.

  • Display a positive attitude.

  • Balance multiple tasks and priorities.

  • Performs other essential duties and tasks specific to the position.

 

QUALIFICATION STANDARDS:

 

EDUCATION:  Bachelor’s degree in Environmental Health and Safety, Emergency Management, Chemical Hygiene or a related field or equivalent combination of education and experience is required.  Master’s degree is preferred. 

 

Certificates or coursework in environmental health and safety, chemical hygiene, emergency preparedness, hazard mitigation planning, emergency management, disaster resiliency, risk assessment or related topics may be considered as part of the education requirement. 

 

EXPERIENCE:  A minimum of five to seven years of environmental health and safety or chemical hygiene experience with increasing responsibility is required.  Experience within a campus security, campus safety, environmental health and safety department, or academic institution or community comparable to higher education is preferred. 

 

LICENSES and CERTIFICATIONS:  A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

  • Cal DOT/RCRA Certification

  • RCRA/DOT Certification

  • OSHA General 40 Hour Certification

  • HAZWOPER 40 Hour Certification

  • Chemical Hygiene Certification

  • First Aid & CPR Instructor Certification

 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

  • Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees.

  • Follow all written and verbal instructions and to ask questions as needed for clarification of projects/tasks/duties/assignments.

  • Apply organizational and time management skills to complete work with accuracy and a keen attention to detail.

  • Demonstrate an ability to make difficult, time-sensitive decisions under stressful conditions

  • Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, and Outlook) and associated professional software. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.

  • Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.

  • Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s overarching mission and values.

  • Be insurable under college’s driver’s authorization policy. Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements.

  • The successful candidate will need to have completed or complete within one year, the following courses through the Emergency Management Institutes (EMI) Independent Study Program or classroom training:

  • ICS 100: H.E.

  • IS 120a An Introduction to Exercises

  • IS 130 Exercise Evaluation and Improvement Planning

  • ICS 200: ICS for Single Resources & Initial Action Incidents

  • ICS 300: Intermediate ICS for Expanding Incidents

  • ICS 400: Advanced ICS for Command & General Staff

  • IS 230d: Fundamentals of Emergency Management

  • IS 700: National Incident Management System

  • IS 800: National Response Framework: An introduction

  • Homeland Security Exercise & Evaluation Program (HSEPP) training course

  • IS 48: Continuity of Operations Program Manager

  • CERT Program Manager Course

  • IS 5a: An Introduction to Hazardous Materials

  • IS 906: Workplace Security Awareness

  • IS 907: Active Shooter – What you can do

  • The Manager’s ultimate ability to be successful and effective in workplace safety will depend critically upon the Manager’s ability to work collaboratively and as a partner with many offices and departments throughout the College.

  • Be a competent instructor for OSHA, EPA, First Aid/CPR, and other safety related courses such as respirator use, Lockout tag out program, accident prevention, emergency response, heat safety and other relevant safety and emergency courses. 

 

OTHER:

 

HOURS:  The regular hours for this position are 8:00 a.m. to 5:00 p.m., Monday- Friday.  Hours may vary due to needs of the College or department and or as an emergency situation arises. 

 

Twenty-four hour on-call response will be required to perform safety and emergency management functions and related duties during an emergency or safety incident. Holiday, weekend and evening work hours may be required.  Regular hours may vary and exceed 40 hours per week due to needs of the College or division. This is a 12 month position. 

 

CLASSIFICATION AND STATUS: 

This is a regular, full-time, exempt position.

This is a benefits-eligible position.

 

Supervisor – AB1825:                                                Yes

 

Mandatory Reporter – CA Penal Code:                   No

 

Responsible Employee – Title IX:                             Yes

 

Campus Security Authority – The Clery Act:          Yes

A CSA is a key partner in helping the College comply with the requirements of the federal Clery Act, the goal of which is to provide information about safety and crimes on campus.  Because crimes are often reported to employees who are not law enforcement or campus safety officers, the Clery Act obligates the College to identify who on our campus is likely to receive such reports and inform them of this role and responsibility and train them on what to do with that information.  As a result of this designation, upon hire, and periodically thereafter, you are required to take the Clery Act training course.  Such online course will be assigned to you and will need to be completed within the first six months of your employment.

 

PHYSICAL REQUIRMENTS: Moderate (up to 30 lbs.)

 

SUPERVISORY RESPONSIBILITY:  May supervise student and or seasonal workers.

 

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.  .

 

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. 

 

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

 

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

 

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

 

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

 

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.

Application Details

To apply & view more jobs please go to: https://www.cmc.edu/employment-opportunities-at-cmc

 


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