Administrative Director

  • Weill Cornell Medicine
  • New York, NY, USA
  • May 27, 2022
Full time Assistant, Secretary & Executive Assistant Deans & Directors

Job Description

Position Summary 

Provides operational leadership and is responsible for the administrative, financial and operational management of the Dean's Office within Weill Cornell Medicine.

Job Responsibilities

  • Manages administrative operations of the Dean’s Office in relation to day-to-day activities, as well as external committee(s), donors, elected officials and other external constituency responsibilities.
  • Ensures prompt responses and acceptable outcomes on all e-mails, queries and correspondence, demonstrating an appropriate sense of urgency and follow-through. Manages correspondence flow, prioritization and draft responses for Dean's review.
  • Provides support for all financial functions of the Dean's Office. Determines, proposes and manages assigned budget(s). Approves/ disapproves expenditures.
  • Supervises ancillary and administrative staff to ensure consistent support of the Dean and related activities, including hiring, performance management and all scheduling needs. Supports and promotes opportunities for the professional development of staff.
  • Manages or delegates projects as assigned by the Dean with focus on follow-up and accountability for all deliverables. Schedules work assignments, sets priorities and directs workflow (internal and external) to meet deadlines and schedules.
  • Manages competing priorities and requests with focus on continually updating the Dean and others on progress or issues requiring attention. Anticipates and pre-empts ancillary issues and activities to maximize the Dean's productivity.
  • Coordinates scheduling of Dean's media appearances and media relations with External Affairs and outside media advisors for radio, TV and web. Coordinates international and domestic speaking arrangements as well as visits from international guests.
  • Manages scheduling and optimal utilization of the Dean's time. Vets and manages requests and meeting social invitations not requiring the Dean's time and attention.
  • Coordinates travel bookings while the Dean is both onsite and offsite.
  • Understands and ensures compliance with all current University policies, procedures and standards and with all applicable local, state and federal laws and regulations.
  • Establishes and maintains appropriate network of professional contacts. Maintains currency with professional organizations and publications.
  • Attends and participates in meetings, conferences, etc.
  • Represents University and/or division or school, as assigned or appropriate.
  • Screens, engages and manages work provided by third-party outside vendors required to effectively complete assignments to established standards.
  • Performs other duties as assigned or required.

Master's Degree


  • Combined education and experience can be considered in lieu of a degree.
  • Approximately 7 years of experience supporting an individual in an executive position.
  • Approximately 7 years or experience working in an academic and/or medical environment.

Knowledge, Skills and Abilities

  • Excellent problem-solving skills with demonstrated ability in addressing difficult and complex issues.
  • Deft interpersonal skills for communicating with all levels of staff and diverse individuals and groups coordinating and executing study activities.
  • Comfortable working with senior leaders and experience with people management.
  • Exceptional writing and project management skills with keen attention to detail across all tasks and deliverables.
  • Able to address key factors that influence successful organizational change. Ensure and cultivate superior individual and group performance.
  • Maintains composure under pressure, challenge, or adversity.
  • Skilled at planning and tracking projects to ensure they are on-time, on-budget, and achieve their objectives.
  • Leadership presence is confident, composed and courageous while demonstrating integrity and humility.
  • Must be able to inspire and build strong, collaborative relationships with colleagues, physician leaders and a staff in a complex, multi-site environment.
  • Demonstrated knowledge of budgetary and human resources management.
  • Excellent communication skills (both verbal and written).
  • Advanced time management and organizational skills.
  • Ability to handle confidential and sensitive information with integrity and discretion.

Licenses and Certifications

Working Conditions/Physical Demands
Flexibilty in work hours as needed, including ability to work outside normal working hours.

Application Details

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