Administrative Associate II

  • Prairie View A&M University
  • Prairie View, TX, USA
  • May 03, 2022
Full time Other Administrative Positions

Job Description


Prairie View A&M University

Administrative Associate II

Job Title
Administrative Associate II

Prairie View A&M University

Research Administration (CYBER SECURITY)

Proposed Minimum Salary
$12.00 hourly

Job Location
Prairie View, Texas

Job Type

Job Description

The Administrative Associate II will report to the Chief Scientist/Executive Professor of the CRI Cyber Security Initiative and will provide general office support to the staff and faculty members. This position is responsible for providing administrative assistance and managing the day-to-day office operations.


  • Entering requisitions and receiving invoices in the Aggie/Panther Buy System.
  • Assisting with travel leave requests and preparing expense reports in the Concur system.
  • Preparing interdepartmental orders to on-campus vendors.
  • Handling the office inventory.
  • Performing administrative duties to include greeting visitors, answering and screening calls, providing information and referrals to visitors/callers, making copies, faxing documents, sending emails, and receiving/distributing mail.
  • Schedule appointments and set-up meetings for the Chief Scientist/Executive Professor.
  • Preparing and maintaining departmental reconciliation notebooks for all Cyber Security accounts.
  • Serving as the Leave Coordinator for the office and assisting the faculty/staff members with leave requests.
  • Preparing faculty/staff contracts, entering payroll actions into the Workday system and preparing the biweekly payroll for approval.

Required Education and Experience:

  • High school diploma.
  • Two years of related experience.

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Ability to multitask and work cooperatively with others.
  • Effective verbal and written communication skills.

Preferred Qualifications:

  • Two years of related experience in higher education.

Job Posting Close Date:

  • 05/12/2022

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

  • Resume or Curriculum Vitae
  • Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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Application Details

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