Director of Registration and Records

  • McHenry County College
  • Crystal Lake, IL 60012
  • Apr 25, 2022
Full time Deans & Directors

Job Description


Position Requisition Information

Job Title Director of Registration and Records
Department Records & registration
FLSA Status Exempt
Job Type Administrative
Position Grade A3
Employee Type Full Time
Hiring Range Commensurate with experience
Grant Funded No
Work Year 12 Months
Work Year-Other Information
Typical Work Schedule
Flexible schedule to meet department needs to include possible evenings and
Bargaining Unit Eligibility No
Work Week 40 Hours
Work Week-Other Information
Special Instructions to Applicants
Position Information for Posting

Position Introduction
 McHenry County College (MCC) has a fantastic opportunity to join our campus as the Director of Records and Registration.  In this role, you will partner closely with academic and student affairs departments across the College ensure seamless record processes from student registration through degree completion. 
MCC is a comprehensive, public, Associate-degree granting institution located in Crystal Lake, Illinois. MCC is known throughout the community and the Illinois Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. MCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Summary
The Director of Records and Registration works collaboratively across all levels of the institution to create, implement, and maintain efficient services, infrastructure, applications, and processes from student registration through degree completion. Through a comprehensive, student-centered approach, the Director is responsible for managing a full range of records activities, including registration, credentials evaluation, transcript processes, enrollment verification, grading, residency, records management, and other administrative tasks related to the day-to-day operations and planning for future academic semesters. Ensures the accuracy, integrity, and confidentiality of student academic records and provides leadership to and in the implementation and enforcement of academic policies and procedures. Serves as Registrar. The Director should be familiar with the challenges and barriers that community college students and their families face in preparing for college and be ready to help students overcome the obstacles in their path to postsecondary education.
Reports to Vice President of Student Affairs
Essential Functions and Responsibilities
  • Provide overall leadership, strategic planning, vision, and supervision to the Office of Registration and Records
  • Supervise and support staff and student employees. This involves hiring, training, motivating, and managing so the team performs at the highest level possible
  • Serve as the principal source of information on administrative, academic, and procedural matters to students, faculty, and staff
  • Manage and assess records, registration, degree audit, and transcript evaluation in order to recommend retention, modification, and/or implementation of new services
  • Lead and facilitate a working environment grounded in continuous learning and service excellence
  • Oversee the evaluation of completion of degree and certificate requirements for the College and assure compliance with established guidelines
  • Manage the prerequisite verification process, including coordinating information with other departments
  • Request and/or generate end-of-term reports and enrollment reports for analysis of staff, technology, and services; e.g., incomplete grade reports, registration activity reports, etc.
  • Work cooperatively with the Student Accounts Office in cash receipt, sponsorship, and drop for non-payment processes
  • Contribute to student affairs initiatives to enhance the student experience
  • Monitor and update registration web pages and online registration information and processes
  • Plan and implement upgrades to the student information system
  • Participate and connect with local, national, and regional organizations to stay current and abreast to changes impacting Collegiate Registrars
  • Work in partnership with college departments to adhere to statewide records retention policies and best practices
  • Serve as the College's FERPA officer and provide FERPA training for staff and faculty
  • Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities
  • Assume additional duties as assigned by immediate supervisor
Required Education Master's Degree from a regionally accredited institution
Other Required Qualifications
  • Five years' experience in Student Affairs with progressive leadership experience
  • Demonstrated experience analyzing, interpreting, and applying academic policies and procedures
  • Experience with student information systems
Desired Qualifications
  • Bilingual communication skills
  • Community college experience
  • Three years supervision experience
  • Direct experience working in a Records and Registration office

Skills and Specifications
  • Proficient in Microsoft Office
  • Ability to work in a professional manner in a highly focused service environment with excellent organizational, detail-oriented and administrative skills
  • Ability to work independently yet have a strong team orientation and to develop productive working relationships at all levels of the organization
  • Strong analytical, problem solving, organizational, interpersonal, and communication skills
  • Strong collaboration skills
  • Commitment and respect for diversity and the MCC Behaviors of Excellence
  • Commitment to the College mission, vision, values, and goals
  • Ability to perform all of the essential functions, skills and specifications of the position
Location Main Campus

Application Details

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