Job Description
Position Summary
The Senior Administrative Specialist is a key member of the Administrative Team that provides direct support for the Dean at Weill Cornell Medicine. The ideal candidate is comfortable working in a fast paced environment and able to interact and communicate with all levels of management, faculty, and external stakeholders in a professional, friendly, and courteous manner.
Job Responsibilities
- Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
- Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
- Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
- Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
- May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
- Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
- Initiates and prepares written correspondence as needed and based on functional needs.
- Responsible for procurement activities related to goods, services, and/or equipment as needed.
- Responsible for disbursement/reimbursement activities as needed.
- Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
- Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
- Answers phones, responds to inquiries and triages calls to appropriate personnel.
- Assists with special projects as directed.
Preferred and Required Qualifications
Education
- High School Diploma
Experience
Bachelor's degree is preferred.
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive
Knowledge, Skills and Abilities
- Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
- Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
- Demonstrated proficiency with MS Office Suite and database applications.
- Excellent communication skills (both verbal and written).
Licenses and Certifications
Working Conditions/Physical Demands
Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
Application Details
When inquiring or applying for positions within Weill Cornell Medicine, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Weill Cornell Medicine and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at Weill Cornell Medicine are posted, job seekers can sign up at new job openings at Weill Cornell Medicine.
Medicine is constantly changing, but Weill Cornell Medicine's compassionate, superior patient care is constant. WCM's mission is shaped by three parts: Exceptional care, research and education.
Weill Cornell Medicine is among the nation's top-ranked medical and graduate schools, striving for excellence in its education of the world's future healthcare leaders. Research by faculty and graduate students at Weill Cornell Medicine is collaborative, groundbreaking and patient-focused.
When inquiring or applying for positions within Weill Cornell Medicine, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Weill Cornell Medicine and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at Weill Cornell Medicine are posted, job seekers can sign up at new job openings at Weill Cornell Medicine.