Media Acquisitions Paraprofessional

  • Colgate University
  • Hamilton, NY 13346, USA
  • Apr 13, 2022
Part time / Adjunct Library Administration, Librarian

Job Description


Colgate University

Media Acquisitions Paraprofessional


Requisition Number: 2022S053Posting
Full Time/Part Time: Part Time
Division: Dean of the Faculty
Department: Library - Acquisitions

Department Statement:
The mission of the Acquisitions Department is to acquire or facilitate timely patron access to materials which fit the Library’s collection development policy. Materials will be acquired as promptly and as cost effectively as possible for both the Case and Cooley Libraries. This position supports that mission by ordering or securing access to media materials requested by Colgate faculty in both physical and online formats, and investigating access problems. The position also provides ongoing backup and/or assistance in working with other materials such as serials and books as requested by the Serials Paraprofessional and Acquisitions Supervisor.

This position is covered by a collective bargaining unit, SEIU, Local 200United – Libraries, Mail Services and IT Technicians and is scheduled to work 30 hours per week.

Accountabilities and specific responsibilities include, but are not limited to:


  • Researches media requests (physical and electronic) and places orders with appropriate vendors/publishers using the best available method. Includes one-time faculty student requests and ongoing support of seasonal Colgate film series
  • Serves as primary contact for all vendor/faculty/student inquiries regarding media orders/rentals. Resolves billing problems and errors for this material
  • Arranges for bibliographic records for media to be added to catalog, tracks payments in Sierra and other systems. Bills and tracks payments for other departments for film series or special rentals
  • Actively monitors deposit accounts and budget for streaming media vendors
  • Investigates problems with physical and electronic media. Exchanges or replaces physical items as needed and investigates access problems with vendors/providers
  • Compiles annual statistics on use of the media collections
  • Maintenance on the media collection as required/directed. May include:
    • Loading/deletion of media package records (Kanopy)
    • Replacement of VHS with digital media
    • Regular maintenance of order records


  • Shares some duties and provides backup for Serials Paraprofessional position on an as-needed basis for extended periods during the semester and/or summer

Print acquisitions

  • Provides assistance to the Acquisitions Supervisor on an as-needed basis during the semester


  • Provides regular statistical reports of monthly work to Head of Acquisitions
  • Contributes to and updates Acquisitions Departmental Manual
  • Attends meetings and professional development opportunities as directed or available

Preferred and Required Qualifications

Professional Experience/Qualifications

  • Experience using basic computer functions (especially Microsoft Word, Excel)
  • Accuracy in record keeping
  • Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students

Preferred Qualifications

  • Experience with an integrated library system
  • Accounting experience
  • Knowledge of MARC formats
  • Library experience

College degree (associates or above), or an equivalent combination of education and library experience.

Application Details

Other Information
Colgate bargaining unit employees must apply by April 11, 2022 to be considered.

Work Schedule:
30 hours/weekMonday – Friday during normal business hours; some flexibility in the shift can be provided.

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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