Athletics Operations Manager

  • South Orange County Community College District
  • 28000 Marguerite Pkwy, Mission Viejo, CA 92692
  • Apr 08, 2022
Full time Athletics & Coaching

Job Description

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Title:

Athletics Operations Manager

 

Job Category:

Classified Administrators and Managers

 

Job Opening Date:

February 17, 2022

 

Job Closing Date:

 

Locations:

Saddleback College

 

Pay Grade, for more information click on this link: 

http://www.socccd.edu/humanresources/hr_salary.html

 

Pay Rate Type:

Monthly

 

Work Days:

Monday - Friday

 

Work Hours:

8:00 am - 5:00 pm (may include evenings/weekends based on needs of department)

 

Hours Per Week:

40

 

Job Description:

Academic Administrators and Classified Administrators/Managers 
Salary Schedule Range 10 - $7,521 per month

Initial Screening Date - March 31, 2022

 

SUMMARY DEFINITION
Under the direction of the Dean of Kinesiology & Athletics/Athletic Director, the Athletics Operations Manager will provide management of college athletics games and events operations, including scheduling, planning, budget preparation, and facilitation of all athletic contests, game activities and special events. Additionally, this role will assist with the hiring and onboarding of new athletics event staff. The Athletics Operations Manager will also assist the Dean of Kinesiology & Athletics/Athletics Director with meeting compliance timelines and documentations related to student-athlete eligibility.  

 

DISTINGUISHING CHARACTERISTICS
Serves as the official game administrator for all home and away football contests and other contests as assigned.
Assist the Dean of Kinesiology & Athletics/Athletics Director in ensuring the Athletic Department remains in compliance with mandated legal requirements, including conference, CCCAA, OEC, and SCFA rules and regulations. 

 

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Dean of Kinesiology & Athletics/Athletics Director or the Vice President for Instruction's designee.
Exercises functional and technical supervision over classified staff as assigned. Recruit, hire, train, onboard and supervise event staff and evaluate staff in positions related to game management and operations. 

 

REPRESENTATIVE DUTIES
The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

 

GAME AND EVENTS OPERATIONS 
1.    Manage the College's intercollegiate athletics and special events; plan, schedule and organize games, contests, sporting events, special events, and athletic activities at the College and other locations.
2.    Oversees operational aspects of all home game staff including ticket sellers, ticket takers, officials, announcer, statistician, scoreboard operator, custodial, concessions, hospitality and campus police security. 
3.    Serves as the official game administrator for all home and away football contests and other contests as assigned.
4.    Prepare the athletic events program's annual budget; monitoring of expenditures; recommends and implements adjustments as necessary; forecasts of additional funds needed for staffing, equipment, materials, and supplies. 
5.    Assist the Dean of Kinesiology & Athletics/Athletics Director with hiring and onboarding of new athletics and event staff.
6.    Develop and maintain event/tournament schedules for participants and relevant event management staff. 

7.    Plan, organize and coordinate the transportation to athletic events, including the scheduling of vans, cars, buses, drivers, and airline reservations.  
8.    Develop and maintain the home and away events calendar; develop and maintain hosting procedure manuals and protocols.
9.    Plan, attend and secure event locations such as the student-athlete success banquet, foundation golf tournament, fundraising projects, concessions, Hall of Fame, Homecoming, and Saddleback hosted camps, clinics, and tournaments.
10.    Manage use and work in partnership with the Facilities, Maintenance and Operations Team for rentals, schedule rooms and location assigned to the program, review and recommend repairs and improvements of all athletic equipment and facilities.
11.    Create, maintain, and communicate event and facilities schedules with external and internal units, coaches, and visiting teams.
12.    Assist in the bidding processes and contractual services for athletic facility upgrades and maintenance needs.

 

STUDENT ATHLETE SUCCESS, ELIGIBILITY AND COMPLIANCE
1.    Assists the Athletics Specialist as needed to ensure timely preparation and submissions of appropriate documentation related to student-athlete eligibility, waivers, appeals, and participation reports to the conference commissioner and the CCCAA.
2.    Assists the Athletics Specialist in the planning and organizing of the student-athlete success program (PASS); program plans, initiatives, and activities to meet college and Athletic Department goals and objectives of student-athlete success.
3.    Assist the Dean of Kinesiology & Athletics/Athletics Director in developing, writing, editing and submitting all required documentation for Title IX compliance, including equity in Athletics (EADA), CCCAA Gender Equity R-4, department mission, diversity and gender equity statements. 
4.    Assist the Dean of Kinesiology & Athletics/Athletics Director in compliance training with new Athletic Department employees.
5.    Submit student-athlete's names for academic and/or achievement awards to the CCCAA. NATYCAA, OEC, and SCFA. 

 

RELATIONSHIPS AND COMMUNICATION 
1.    Collaborates and communicates with other College departments and staff and community agencies to develop and implement effective athletic special events.
2.    Plans and organizes a variety of meetings, workshops, conferences and special events. 
3.    As needed, represents the college at meetings, conferences and seminars including CCCAA, OEC, and SCFA.
4.    Serve as a representative of the athletic department at on- and off-campus meetings; participate in presenting information during outreach activities.
5.    Participate in appropriate booster groups, student groups, community groups, and various college campus committees. 
6.    Coordinate with coaches to develop traditional and nontraditional competition schedules, meals, transportation, and lodging.
7.    Create a positive campus climate that fosters innovation in program and services development for athletics; work with community, business, industry and other educational institutions to promote athletics; contribute to the development and implementation of a coordinated outreach, marketing and public relations process and plan for athletics programs and services.
8.    Collaborate with staff in developing new off-campus opportunities; delivers and evaluates operations, and activities; assess future athletics program needs and improvements. 
Performs other duties as assigned that support the overall objective of the position and the District's mission and philosophy.
Report to work on a regular and consistent basis, as scheduled, to assigned job. 

 

EDUCATION AND EXPERIENCE GUIDELINES 
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

 

Education: 
Bachelor's Degree. 
Preferred: Earned bachelor's degree in sports management, sports business or athletics administration.
 

Experience: 
Three years of experience involving athletics game management, sports management and events operations experience and one year in a lead or supervisor capacity, preferably at an institution of higher learning. 
Licenses and Other Requirements:
Valid California driver's license.
Preferred: CPR, First Aid and AED Certified.

 

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
 

Knowledge of: 
Basic rules and compliance/eligibility requirements for CCCAA, OEC and SCFA. 
Budget preparation, forecasting and control. 
Fundraising activities. 
Goals and objectives of college athletic programs. 
Intercollegiate athletic programs.  
Interpersonal skills including tact, patience and diplomacy. 
Local, State and federal laws governing college athletic programs and services. Modern office practices, procedures, methods, and equipment, including computers and peripherals. 
Oral and written communication skills. 
Principles and practices of training, supervision and performance evaluation.  
Risk Management. 
Technical aspects of field of specialty.

 

Ability to: 
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of student athletes.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. 
Assist in planning, organizing and directing the athletic program at a community college. 
Certify eligibility of student athletes for participation in various games and athletic events. 
Ability to drive vehicles with student athletes in the state of CA Environment Indoor and outdoor work environment.
Work on weekends, nights and variable working hours as needed.
Assess student and staff effectively during the annual performance review process.
Collect, compile and analyze data. 
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District. 
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.  
Establish and maintain cooperative and effective working relationships with those contacted in the course of work. 
Interpret, apply and explain applicable conference, local State and federal rules, regulations, policies and procedures related to a community college athletics program. 
Interpret, apply and explain applicable District policies and procedures. 
Learn District policies, organization, operations and objectives. 
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine. 
Operate specialized College software and Microsoft Office, including Word, Excel and PowerPoint or similar software programs required by position. 
Participate in fund raising and public relations activities.
Participate in scheduling and ensuring proper use of athletic facilities, equipment and financial resources. 
Plan and organize work.  
Prepare a variety of complex and comprehensive reports, press releases, records and statistics. 
Prepare and administer budgets. 
Promote current and future athletic events and activities. 
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy. 
Select, train, supervise and evaluate seasonal, part-time and other assigned staff. 
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. 
Work on multiple programs and activities simultaneously.

 

WORK ENVIRONMENT
Standard office and athletic field setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation, an athletic field setting, or campus Student Services locations. The incumbent is subject to contact with constant interaction with others, frequent interruptions, noise from voices or office equipment and demanding legal timelines; often subject to attending home or away athletic events during evening and weekend hours.  

 

Physical Demands 
Incumbents regularly sit for long periods of time, walk short distances on a regular basis, travel to various locations to attend athletic events and supervise work of seasonal and part-time staff; use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds. Incumbent will regularly drive a vehicle to conduct work; subject to adverse weather conditions. 

 

 

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

 

Due to the COVID-19 pandemic, District employees are currently working a hybrid schedule of remote work and in-person each week through February 21, 2022. The number of in-person days may vary by position/department with work potentially transitioning to fully in-person on February 22, 2022. Further clarification of work schedule can be discussed with the Hiring Manager if selected as an interview candidate.

 

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html.

 

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

 

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

 

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

 

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

 

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

 

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

 

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

 

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

 

Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.

Application Details


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