The Administrative Assistant position is a full-time career service position. The Administrative Assistant coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. The Administrative Assistant screens phone calls and visitors and provides information not requiring professional staff attention; refers students and/or visitors to appropriate persons or department when necessary; composes letters, write specifications, and prepares reports; prepares check requisitions, purchase order requisitions, budget amendments, travel requests, property dispositions, and various other forms; and sets up and maintains office files, correspondence, and related reports. The Administrative Assistant processes personnel and payroll documents; maintains department records and related reports as required; types memos, letters, reports, and minutes of meetings as required; maintains administrative records regarding budgets and other financial transactions and relieves department of administrative details; and assists with preparation of annual budget and related reports; monitors and coordinates expenditure of budgeted funds.
The successful candidate must possess the ability to read and comprehend simple instructions, short correspondence, and memos; the ability to prioritize work, meet deadlines, pay attention to detail, and follow-through on assignments with minimal supervision; the ability to demonstrate professional and discretionary communication skills via electronic, verbal, written, and face-to-face interactions; and must provide excellent customer service through the use of appropriate written and verbal communication including, but not limited to, using the telephone, email, voicemail, and written correspondence.
Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting, and internet navigation. College course work may be substituted on a year for year basis for the required experience. Successful results of a criminal background check are required.
Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.
ANNUAL SALARY: $24,150.00 (12.38/hour)
SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance uploading the supplemental materials, contact Human Resources at email@example.com.
APPLICATION DEADLINE: Open Until Filled – Review of applications will begin April 15, 2022. To receive full consideration, the online application and supplemental application materials must be received by April 14, 2022.
The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.
Supplemental life, dental, vision, and disability insurance are available at group rates.
Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.
When inquiring or applying for positions at Pensacola State College, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pensacola State College and at other institutions of higher education in the region on www.AcademicCareers.com