Business Affairs Officer - Office of the Provost, Georgetown University

  • Georgetown University
  • Washington, DC, USA
  • Apr 04, 2022
Full time Business/Financial Affairs/Financial Aid

Job Description

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Business Affairs Officer - Office of the Provost, Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Business Affairs Officer plans, coordinates and executes academic administrative, planning and project management functions in the office of the EVP and Provost. They provide project management support for executive level meetings convened by the Provost, and manage and coordinate special projects as assigned. They facilitate/lead or manage university level projects as assigned by the Provost and/or Deputy to the Provost; ensuring follow-up on any action items. The Business Affairs Officer provides oversight and development of the budget for the Office of the Provost, manages student funding requests process, provides problem-solving for Deans offices and program heads with university level finance and HR issues, and facilitates reimbursements to executive staff and payments to vendors. The Business Affairs Officer manages the common spaces of the ICC building; working with Student Affairs leadership and MUG staff, facilities, GEMS and ICC occupants to address any issues or projects.

This Business Affairs Officer:

  • Acts as the principal point of contact GAGE-Aft Graduate Student Workers and the SEIU Local 500 Adjunct Faculty Union. All union questions are directed through the GAGE-AFT or SEIU Local union president to the university point of contact for coordination of responses with the relevant university leaders and administrators.
  • Identifies and develops systems to facilitate the smooth functioning of the Provost's activities; works closely with the Deputy to the Provost and other members of the Provost's office for the effective coordination with the six main campus schools and school deans; and interfaces with internal and external constituencies.
  • Must have exceptional senior project management skills including familiarity with project management software, and be attuned to budget and schedule creation, projections, timeline, tracking mechanisms, and follow-up.



The Business Affairs Officer will have regular exposure to confidential material, requiring a great deal of professionalism, discretion and integrity in dealing with internal and external contacts. In addition, this position requires a high level of judgment, interpersonal skills and confidence when interacting with staff at all levels and high- profile external contacts. The successful candidate must be able to produce work with a high level of attention to detail and be approachable yet discrete.

Work Interactions and Work Mode Designation

The receptionist/office manager reports to this position, and this position reports to the Deputy to the Provost. This individual will manage projects for the Office and may, for those purposes be working for the C.O.O. Main Campus, or the Vice Provosts for Education, Research , and Faculty. This individual may occasionally hire student workers.

This position has been designated as On-Campus. Exceptions will not be made for this position as the requirement to be on-campus is critical to the function of the position. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.




Preferred and Required Qualifications


Requirements and Qualifications

  • Strong organizational skills with the ability to take initiative and exercise good judgment in a fast-paced office.
  • Orientation to detail while managing multiple assignments simultaneously.
  • Must have demonstrated use of initiative and the ability to work autonomously.
  • Ability to make choices, utilize resources provided and knowledge of general procedures, routines, and guidelines.
  • Ability to professionally and diplomatically communicate with employees, faculty, administrators, students, parents and guests of the university.
  • Interest in diversity issues.
  • Completion of Bachelor's degree required, Master's degree preferred
  • 4-5 years' experience as an administrator and assistant to management, with supervisory experience, preferably in a university or college environment.
  • Excellent communication skills, verbal and written. Ability to write effectively to an academic audience.


Technical Qualifications

  • Advanced PowerPoint skills
  • Advanced Excel and budget management skills
  • Basic data analysis skills

Application Details

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

COVID-19 Vaccination Requirements:

The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.


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