Director of Procurement

  • Seattle University
  • Seattle, WA, USA
  • Mar 07, 2022
Full time Business/Financial Affairs/Financial Aid Deans & Directors Other Administrative Positions

Job Description

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Director of Procurement

1) SUMMARY:
Reporting directly to the Vice President and Chief Financial Officer of the University, the Director of Procurement will play a key role in procuring and developing strategic sourcing for high-quality and cost-efficient products and services, while supervising staff, maintaining positive internal and external business relations, negotiating contracts and contributing to our sustainability and diversity goals related to procurement practices, all in in compliance with University policies and procedures as well as all applicable Federal and State rules and regulations.

2) RESPONSIBILITIES:

ADMINISTRATION
-Manage the daily operations of the procurement function to ensure that the material and service requirements of the University are met in a timely, efficient, effective and ethical manner.
-Plan for the future operations of the department with emphasis on efficiency and effectiveness in meeting the needs of both internal and external customers, statutory and regulatory compliance, and compliance with requirements as set forth by various granting agencies.
-Prepare, administer and manage departmental budget on an annual basis. Analyze and identify future budgetary requirements needed to achieve department goals.
-Ensure fiscal responsibility for budgeting and operational responsibility to ensure value of services exceeds costs of operation.
-Responsibility for all personnel decisions including hiring, developing, retaining and, if necessary terminating procurement staff, assigning workloads to ensure expedient provision of services.
-Maintain a high level of knowledge relating to current technology, vendor competence and competitive marketing conditions as they relate to requirements of the University.
-Employ data and metrics to manage the effectiveness and efficiency of procurement and contract operations.
-Prepare and manage coordination/production of all reports and presentations as required.
-Perform other duties as required.

STRATEGIC SOURCING, SUSTAINABILITY AND SUPPLIER DIVERSITY
-Ensure that contracting activities incorporate principles of strategic sourcing including: appropriate consolidating of supply base, standardization on core items, and substituting use of less expensive products that fulfill functional requirements.
-Identify strategic sourcing opportunities and implement initiatives or projects to achieve stated goals.
-Establish cost optimization and report on progress.
-Prioritize and coordinate campus-wide efforts to incorporate sustainability initiatives throughout contracting practices.
-Continually analysis products and services offered by existing and prospective vendors. Counsel vendors as needed regarding the University's procurement policies and procedures, vendor performance requirements and product performance expectations.
-Influence and assist customers in selecting the vendor most appropriate to meet their long term strategic needs. Ensure selection is fair and legally defensible.
-Monitor vendor and product performance to ensure they continually meet the highest standards.
-Negotiate with vendors when appropriate.
- Lead the supplier diversity program, in partnership with the Office of Diversity and Inclusion, to increase the percentage of university spend with diverse suppliers.

CONTRACTING OPERATIONS
-Ensure the prompt and effective delivery of essential goods and services to the University's academic and administrative departments.
-Monitor campus purchasing activities for compliance with University policies and vendor contracts; direct investigation of apparent non-compliant purchases and develop intervention processes to correct any non-compliant purchases.
-Minimize inventory carrying costs through effective vendor contracting that includes "as needed" delivery of purchased materials directly to the client/user. Provide education to University member on this process.
-Promote the development and use of contractual standards to ensure conformance with contract law, and for ready reference and use by client/users.
-Review and recommend approval or disapproval of University contracts in terms of contract terminology, vendor accountability, and obligation of University resources, for those contracts negotiated through Procurement.

POLICIES, LAWS AND REGULATIONS
-Provide oversight of all purchases in compliance with University policies and procedures as well as all applicable Federal and State rules and regulations.
-Evaluate, make recommendations, and develop University-wide procurement policies and procedures for the implementation of standards that represent best sourcing methods.
-Analyze applicable laws, rules, and policies, and use good independent judgment to determine whether University expenditures, activities and processes comply.
-Make recommendations with regard to any impacts of new, proposed and existing legislation.
-Provide policy, procedural, or regulation-related information and training to the campus constituents to facilitate their efforts to achieve the mission of the University in a compliant manner.
-Establish and implement internal University and Procurement department policies, goals, objectives, and procedures.
-Administer the University's compliance with all federal and state laws relating to the procurement function.
-Maintain current knowledge of advanced procurement methods and techniques, the Uniform Commercial Code, and applicable laws rules and regulations as to be able to recommend revisions to existing practices maximizing efficiency, effectiveness, customer satisfaction and statutory compliance.

SYSTEMS MANAGEMENT
-In coordination with system administrator, information technology stakeholders, assess information and processing systems for effectiveness, ease of use and reporting/analysis capabilities; promote the expanded use of central information systems.
-Recommend system modifications and replacements as existing systems are determined to be non-productive.
-Monitor "best practices" and industry standards for information systems, relay findings to IT and senior leadership.

LEADERSHIP AND TEAMWORK
-Develop strategic plans, goals and objectives for the Procurement department.
-Foster a workplace environment that builds trust, encourages respect, motivates, inspires, and engages staff and coworkers to perform excellent work.
-Maintain open lines of communications among constituents, solicit feedback and facilitate change in areas identified as requiring improvement.
-Establish alliances with other schools, departments and organizations by recognizing dependencies in order to assess potential partnerships.
-Represent Seattle University's interests through participation on campus committees and task forces.
-Personally assist faculty and staff with complex or non-routine purchases as necessary.
-Work with Vice Presidents, Provost, Deans, Directors, Department Heads, and other campus constituents to ensure that material, service, and contractual requirements are met in a timely manner. This may include planning sessions designed to educate customers about procurement cycles, lead times and purchasing requirements within the overall business process of acquisition of goods or services, and minimization of response time while ensuring needs are met in a timely, satisfactory and cost effective manner.
-Serve as the primary resource for customers, vendors and staff as necessary to interpret policies and procedures, assessing client needs and providing dispute resolution when necessary.
-Develop and maintain excellent working relationships with all departments and internal and external constituencies through understanding their purpose and objectives. Promote and maintain the good name of the University while conducting business in an ethical and professional manner to ensure avoidance of all actual and potential conflicts of interest.
-Oversee training and instruction to personnel throughout the University community to provide direction as it relates to procurement policies and procedures, e.g. procurement options, best purchasing methods, bidding requirements, ethical requirements, appropriate product/service/vendor evaluation, lease vs. buy decisions, contract administration and problem resolution.


To Apply https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=1661&site=2




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Preferred and Required Qualifications



3) QUALIFICATIONS:

MINIMUM QUALIFICATIONS
-Bachelor's degree in business, finance or related field from an accredited college or university.
-Minimum of ten years of management experience in a procurement environment.
-Must have proven RFP experience.
-Strong supervisory skills.
-Strong time management and planning skills required to coordinate and prioritize multiple projects simultaneously while adapting to changes in business requirements.
-Ability to set clear goals and communicate them in an effective manner.
-Demonstrated expertise in independently drafting and analyzing RFPs, PFQs, PRIs, contracts, business documents and/or other agreements while assuring compliance with applicable laws, guidelines and prime contract terms.
-Strong negotiation skills
-Superb communications skills
-Ability to work collaboratively with internal and external constituents.
-Demonstrated ability to analyze information, situations, problems, policies and procedures to formulate logical and objective decisions.
-Demonstrated high level of proficiency in the Microsoft suite of productivity applications such as Word, Excel, PowerPoint, Outlook and Visio with familiarity with enterprise financial systems.

PREFERRED QUALIFICATIONS
-Master's degree in business, finance or related field from an accredited college or university.
-Higher education experience.
-Experience with Jaggaer eProcurement software and Colleague.

Application Details

To Apply https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=1661&site=2

 

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