Office Manager - The Graduate School

  • Jarvis Christian College
  • Hawkins, TX, USA
  • Feb 15, 2022
Full time Assistant, Secretary & Executive Assistant Other Academic Administration & Affairs Other Administrative Positions

Job Description


POSITION TITLE: Office Manager

The Graduate School, at Jarvis Christian College, invites applications for an Office Manager Position. The successful candidate is expected to resume duties immediately.


  • Ensure effective and smooth running of the Graduate School office
  • Treat all students, faculty, staff, and visitors to the Graduate School with professional courtesy
  • Participate in graduate student’s recruitment, as needed
  • Channel all applications for graduate school admissions to the Dean of graduate school for immediate processing.
  • Develop and maintain a computer and manual filing system
  • Handle sensitive information in a confidential manner
  • Manage office inventory and ensure regular supply of office materials
  • Design and implement office policies and procedures
  • Organize and schedule appointments and meetings
  • Assist in the preparation of regularly scheduled meetings, including Graduate Council meetings
  • Answer and direct phone calls
  • Type official correspondences
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Organize travel arrangements
  • Take accurate minutes of meetings, including Graduate Council meetings
  • Operate office equipment including printers, copiers, fax machines and multimedia instruments
  • Submit and reconcile expense reports and perform other budgeting responsibilities, as assigned
  • Perform other office related duties assigned by the Dean of Graduate School, from time to time

Preferred and Required Qualifications


  • Bachelor degree required with secretarial and office experience
  • Strong written and verbal communication skills
  • Organization and ability to multitask to complete a variety of tasks
  • Strong interpersonal skills to interact positively and professionally with students, faculty, staff, and visitors
  • Excellent computer and technological skills
  • Time management skills
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Pre-Employment screening is required: criminal background-check

Application Details

To apply, please send by email a letter of interest, resume, transcripts, 3 letters of professional references (at least one from a previous employer) and a list of the three referees with their names, titles, telephone numbers, and email addresses are to be included in the application packet.  Review of application materials will begin ASAP and will continue until the position is filled. The successful candidate will be required to resume immediately. Application packet consisting of all the above materials are to be forwarded to, or can be mailed to:


Jarvis Christian College

Office of Human Resources

P.O. Box 1470

Hwy. 80 E, PR 7631

Hawkins, Texas 75765

When inquiring or applying for positions at Jarvis Christian College, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Jarvis Christian College and at other institutions of higher education in the region on

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Application Deadline

open until filled