Facilities Assistant - San Diego (PT)

  • Alliant International University
  • San Diego, CA, USA
  • Nov 17, 2021
Facilities Management

Job Description


Facilities Assistant - San Diego (PT)

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues. Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:
Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision:
An inclusive world empowered by Alliant alumni.

The Facilities Assistant is responsible for assisting the Chief Facilities and Auxiliary Services Officer with carrying out the day-to-day operations of the Facilities department.

The Facilities Assistant will be responsible for performing a variety of administrative tasks, which include monitoring the Facilities Helpdesk ticket system, and event coordination through the Astra system. The Assistant position requires excellent communication skills and a great customer service attitude. This is a part-time positions, scheduled to work 25 hours per week.

Duties & Responsibilities:
  • Administrative duties include answering email, and directing all incoming calls to appropriate individuals and departments; data entry, sort, scan and distribute incoming mail, assist with maintaining hard copy and electronic files.
  • Assist with disseminating department communications related to University events.
  • Monitor Facilities Helpdesk ticket system, process work orders and coordinate with various Alliant departments.
  • Schedule meeting room requests by using the Astra system.
  • Assist with event coordination, set up and break down, and reception as needed.
  • Process invoices and student payments.
  • Perform other related tasks, duties and responsibilities as required, assigned or directed.

  • Proficient computer skills with Microsoft Office programs
  • Excellent customer service and interpersonal skills.
  • Ability to work with minimum direct supervision.
  • Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background
  • Proven ability to work effectively as a team player
  • Highly motivated, focused and results oriented
  • Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times
  • Ability to manage multiple tasks according to required deadlines
  • Maintain composure under high stress conditions
  • Ability to be optimistic, positive and supportive in all interactions with others
  • High level of accuracy and attention to detail

Minimum Qualifications:
  • Education: High School Diploma or GED required.
  • Experience: Two (2) years experience in an office setting is required.
  • Certifications, Licenses, etc.: None

Application Instructions:
  • Please submit a resume and cover letter

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:

Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions,

training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age,

marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other

characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other

underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which

are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at hrstaff@alliant.edu or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants. This notice is about the collection and use of your personal information. We encourage you to read this notice


Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age

Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc.

Country: United States of America

State/Region: California

City: San Diego

Postal Code: 92131

Job ID: 160361

To apply, visit https://jobsearch.createyourowncareer.com/Alliant/job/San-Diego-Facilities-Assistant-San-Diego-%28PT%29-CA-92131/695459401/

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Application Details

When inquiring or applying for this job opening, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Alliant International University and at other institutions of higher education in the region on www.AcademicCareers.com