Manager – Special Events & Programs

  • Dallas College
  • Dallas, Texas
  • Nov 12, 2021
Full time Other Executive

Job Description

Working Title

Manager – Special Events & Programs

Job Title Code


Salary Level


Salary Range (Full-Time)

$53,000 – $84,800 (dependent on experience and other considerations)

Hourly Rate (Part-Time)

$25.48 per hour

Business Travel




Position Type


Position Summary

Responsible for assisting with the day-to-day operations of a segment of work, a sub-section of an organization, or a functional area within an organization.

Required Knowledge, Skills & Abilities

• Must be proficient in assessing and analyzing district guidelines to effectively make recommendations for the best course of action when designing outreach programs. Initiates, coordinates and/or participates in all efforts to publicize event(s). Recognizes emerging trends in area(s) of expertise and prepare for changes that may occur as a result of these trends.
• Ability to manage multiple projects independently, quickly adapt to changes in direction and collaborate effectively with constituents and stakeholders when planning, designing and/or producing events. Able to lead/coordinate and monitors project(s) delivery and event(s) timelines ensuring deadlines and budgets are met.
• Demonstrated ability to work effectively with both internal and external groups from diverse background; strong commitment to world‐class customer service.
• Must have excellent time management, written, verbal and interpersonal skills as well as strong organizational skills to successfully plan events, identify resources, establish and implement action plan(s). Utilizes multiple means of communications, adapting as necessary based on target audience.
• Must be familiar with Microsoft Office (i.e., Word, Excel, PowerPoint, etc.), WebEx, and other media related software.

Physical Requirements

Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Knowledge and Experience

• Bachelor’s degree plus one (1) year of related work experience or an Associate’s degree plus three (3) years of related work experience.
• Background in event planning.
• Current and valid Texas driver’s license required for offsite travel.
• Official transcripts are required.

Preferred Qualifications
• Background in large scale conferences and events.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities

• Responsible for assisting with the planning, direction or oversight of a business unit, division, department, or an operating unit within an organization with or without reporting staff. Plans and maintains work systems, procedures, and policies that enable and encourage the optimum performance of its people and other resources within the organization.
• Responsible for the oversight and execution of highly visible, strategic internal/external outreach events and educational programs targeted at audiences including the campus community (faculty, staff, and students); prospective students and their families; alumni, donors, friends, and volunteers; local business and community leaders. Assists in producing events from beginning to end including management of event budget, logistics, and pre/post event communication. Prepares monthly heritage/multicultural event pieces.
• Prepares monthly heritage/multicultural event pieces in collaboration with the Assistant Director.
• Collaborates effectively with stakeholders on development of events, performs detailed research, and provides status reports. Identify problem areas which may arise when planning large‐scale events and utilizes research and experience to develop solutions. Acts as a community liaison for events, develops, and executes presentations and conducts outreach activities to a variety of organizations, both public and private.
• Manages the preparation and maintenance of reports necessary to carry out the functions of the department. Prepares periodic reports for management, as necessary or requested, to track strategic goal accomplishment.
• Assists in the establishment and implementation of efficient administrative guidelines, programs and procedures; develop strategic goals and objectives for area(s) of responsibility in conjunction with strategic direction, mission and goals of business unit or organization.
• Completes required Dallas College Professional Development training hours per academic year. Communicates and expresses ideas effectively both orally and in writing with individuals from diverse backgrounds within the Dallas College community network.
• Perform other duties as assigned.
• Provides excellent customer service.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression. Dallas College complies with the Americans with Disabilities and Veterans Act.

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