Coordinator, Legal Services

  • Pensacola State College
  • 1000 College Blvd, Pensacola, FL 32504
  • Nov 10, 2021
Full time Legal Affairs

Job Description


Job Description:

The Coordinator, Legal Services is responsible for compiling, organizing, verifying, preparing, and managing contract processes relating to the operation of the College.  Prepares legal documents, serves as a backup to the liaison between the College and the Florida College System Risk Management Consortium (FCSRMC) for processing non-employee accident/incident reports involving the College and its facilities, maintains the official copies of the College’s policies and procedures, and performs a wide variety of complex administrative functions under the direction of the Vice President, Administrative Services and General Counsel.  Requires discretion concerning highly confidential matters. Works directly with Cashier’s office to ensure customer contracts are entered into Workday for timely invoicing of customers.  Requests and monitors compliance with requirements in College contracts of audit reports and insurance certificates. Performs research on legal or contractual matters as requested by the General Counsel, using sources such as the internet, Florida Statutes, State Board of Education Rules, College policies, or federal regulations. Maintains a well-organized filing system and electronic database of all College contracts to store and retrieve all documents as needed.  Reports to the Vice President, Administrative Services and General Counsel, with indirect reporting to the Vice President, Business Affairs on financial aspects of contracts and risk management issues. 


MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate’s degree or appropriate work experience on a year to year basis may be substituted for the College degree requirement and two years of experience in a business/educational setting working with contracts; OR Graduation from high school or GED equivalency and four years of experience in a business/educational setting working with contracts. Related college course work may be used on a one year to year basis for required experience. Appropriate work experience on a year to year basis may be substituted for the college degree requirement. Successful results of a criminal background check.


Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.


Preferred Qualifications: Prefer experience managing contracts, experience and understanding of discretion while managing confidential matters; proficient in Microsoft Office and Adobe Pro; knowledge of legal terminology; demonstrated organizational skills; exceptional oral and written communication skills; and the ability to provide excellent customer service to internal and external clients. 


Salary Range: $33,730.00 – $36,730.00


SUPPLEMENTAL MATERIALS:  All supplemental materials must be submitted electronically via the Workday applicant portal. If you have any questions or difficulty uploading the supplemental materials, contact Theresa O’Quinn at


APPLICATION DEADLINE:  Open Until Filled – Review of applications will begin November 23, 2021. To receive full consideration, the online application and supplemental application materials must be received by November 22, 2021.


The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.


Supplemental life, dental, vision, and disability insurance are available at group rates. 



Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.

  • jobRequisitionId: JR1373
  • startDate: 2021-11-09-08:00
  • company: Administrative Services and General Counsel (Tom Gilliam)
  • External Apply URL:

Application Details

When inquiring or applying for positions at Pensacola State College, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pensacola State College and at other institutions of higher education in the region on