Administrative Specialist CL1: Registration and Scheduling - 2 positions - Updated with new pay rate!

  • University of Southern Maine
  • Portland, ME, USA
  • Nov 08, 2021
Full time Other Administrative Positions

Job Description

 

 

Position Title: Administrative Specialist CL1: Registration and Scheduling - 2 positions - Updated with new pay rate! Campus: Portland City, State: Portland ME Department: Registrar - PREG Bargaining Unit: COLT Salary Band/Wage Band: B21, $15.95/hr Work Schedule: Monday-Friday 8:00 a.m.-4:30 p.m. Statement of Job:

Do you enjoy working in a dynamic, fast-paced environment?  Do you enjoy networking and engaging with individuals?  Do you have a passion for sharing the academic experience a university has to offer with students and their families?  Are you looking for an outstanding professional and learning opportunity in higher education with growth potential?  Join the Office of Registration and Scheduling Services and become a key member of the team!  We are hiring two positions, one will be located primarily on our beautiful Gorham campus, and the other will be located primarily on our campus in the city of Portland.

Pay for this Administrative Specialist position will be $15.95/hour.  This position is full-time, working 8:00AM - 4:30PM, Monday - Friday.

The work performed in Registration and Scheduling Services is critical to the University of Southern Maine's service to students, staff and faculty. From student enrollment processes, to class schedule maintenance, to the proper recording of grades and rankings, Registration & Scheduling Services underpins the successful functioning of the University. The Administrative Specialist CL1 performs administrative and clerical work requiring general and broad procedural knowledge and organizational skills.  This position involves considerable internal and external contacts, as well as handling verbal and written communications for a broad range of questions and audiences. Support for our year-round registration processes, front-facing office communication channels, and student records requests are all key responsibilities of the Administrative Specialists in this department. The ability to work as part of a team is essential. Our team strives to provide exemplary customer service while maintaining confidentiality and a welcoming demeanor. The ability to manage multiple tasks concurrently and to prioritize will be beneficial. A diverse work environment with intermittent to frequent interruptions is not uncommon. Judgment and initiative are frequently exercised and work is typically performed under specific instruction.

This position provides a terrific opportunity to pursue a Bachelor's or advanced degree through the university's generous tuition waiver benefit.

The University is committed to building a culturally diverse team of leaders, faculty, and staff.  We welcome applicants who are multilingual and strongly encourage women, minorities, individuals with disabilities, and veterans to apply.

We live our USM Service Promise, "Student Focused Every Day" and we are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.

Qualifications:

Required:

  • High school diploma or equivalent (G.E.D.) and sufficient experience, including one year administrative support experience. 
  • Demonstrated computer proficiency.
  • Good communication skills.

 

Other Information:

Other Information:

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. 

Benefits Information Summary

Want to know more about employment, benefits and local resources?  Our Employment webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the Greater Southern Maine area has to offer.

Please visit Together for Maine for more information on USM's successful contribution to our Covid-19 public health campaign.  

To apply:

Materials must be submitted via "Apply for position." You will create an applicant profile and complete an application.  You will need to upload a cover letter and resume. We encourage you to let us know about your experiences with diversity, equity, inclusion, and belonging!

This position will remain open until filled.

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran's status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711

Application Details

Apply Here: https://usm.hiretouch.com/view-all-jobs

 

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711 (Maine Relay System).

 

When inquiring or applying for positions at the University of Southern Maine, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the University of Southern Maine and at other institutions of higher education in the region on www.AcademicCareers.com

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