Assistant Bursar

  • McHenry County College
  • Crystal Lake, IL 60012
  • Nov 01, 2021
Full time Business/Financial Affairs/Financial Aid

Job Description



Job Title Assistant Bursar Department Finance FLSA Status Non-Exempt Job Type Staff Position Grade 8 Employee Type Full Time Hiring Range Commensurate with experience Grant Funded No Work Year 12 Months Work Year-Other Information Typical Work Schedule 40 Hours - Flexible schedule to meet department needs to include some evenings and weekends (typically between tuition due dates and first weeks of each semester). Bargaining Unit Eligibility Yes-Staff Council Work Week 40 Hours Work Week-Other Information Special Instructions to Applicants Position Introduction The Assistant Bursar position is responsible for assisting in the activities and functions of the Student Accounts office with a focus on excellent customer service and student success.  This involves handling all aspects of the student's financial account in a professional courteous manner.     Position Summary Assist in the daily operations of the Student Accounts office.

Reports to Assistant Vice President of Finance Essential Functions and Responsibilities -         Collect and account for tuition, fees, and other monies due to the institution -         Prepare daily change orders and proof change box-         Proof Enrollment Processor and MCC Store deposits daily-         Answer telephone inquiries-         Reconcile cash drawers and prepare daily deposits-         Process refunds to students, businesses, municipalities, and financial aid sources weekly-         Manage office in Bursar's absence-         Assist the coordination with the Financial Aid office regarding processes and procedures for disbursements, refunds, and changes for grants, loans, and scholarships, to ensure efficiency and financial responsibility-         Serve as a resource for Enrollment Processors should billing or student account questions arise-         Distribute miscellaneous statements and reports monthly to internal departments and process miscellaneous invoice payments when received-         Resolve student problems relating to billing-         Serve as student contact for students using College of Illinois pre-paid tuition plan, verify eligibility, and monitor and prepare institution's invoices-         Invoice outside agencies, businesses, municipalities, and financial aid sources-         Monitor institution's company billable receivables/invoices and follow-up on past due accounts-         Transmit Financial Aid to Student Accounts  -         Assist Bursar in administering the payment plan by processing payment plan receipts, modifying payment plan contract amounts, and answering questions about the payment plan process-         Serve as a resource person for College personnel regarding student accounts and miscellaneous account information-         Correspond with students and agencies regarding payments due-         Add/remove restrictions to/from delinquent accounts depending on the account status-         Correct errors of fee payment records found as result of the daily audit by the Bursar-         Process employee tuition waiver internal billing and internal fund transfers-         Review unpaid balance report monthly-         Set up sponsors and process sponsorship/individual forms-         Send out sponsorship statements and process sponsorship payments when received-         Develop reports as needed or requested-         Filing as needed-         Draft and send documents (letters and emails) through Communication Management in Colleague-         Make decisions regarding student, vender, and sponsor accounts to adjust invoices, correct payment errors, write off balances as approved, etc -         Create and/or run reports through Webi as needed-         In consultation with the AVP of Finance develop and update processes and procedures for the Student Accounts Office and collaborate with Registration regarding their processes and procedures -         Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities-         Assume additional duties as assigned by immediate supervisor Required Education Associate's degree from a regionally accredited institution, or the equivalent combination of related training and education. Other Required Qualifications -         Two years in related area Desired Qualifications n/a Skills and Specifications -         Proficient in Microsoft Office Suite-         Ability to grow with the technology and philosophical directions implemented by the College -         Ability to work with confidential files and/or data, maintain discretion-         Mathematical aptitude, typing, calculator, and knowledge of computers-         Excellent communication skills, both written and verbal-         Strong customer service orientation and ability to deal effectively with the public-         Flexible and open to new ideas, process improvement, and change-         Ability to work independently with minimal supervision and take initiative to resolve or complete duties in a timely manner-         Ability to safely lift 20 pounds unassisted-         Ability to utilize data source applications for reporting and analysis -         Ability to make decisions when problem-solving -         Ability to develop processes and procedures -         Commitment to the customer service nature of the position-         Commitment and respect for diversity, equity, inclusiveness and the MCC Behaviors of Excellence-         Commitment to the College mission, vision, values, and goals -         Ability to perform all of the essential functions, skills, and specifications of the position Location Main Campus

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