Temporary Program Assistant

  • Ohlone College
  • Fremont, CA, USA
  • Oct 14, 2021
Full time Other Administrative Positions

Job Description


Temporary Program Assistant

Ideal Candidate Statement:
Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for faculty who embrace diversity in serving students of varied backgrounds and learning styles. The College is committed to environmental sustainability and looks to all employees to support this important goal.

* Job duties are required to be performed on campus. This assignment is approximately 5 months with the possibility of extension.

Under the direction of the Administrator, record, upload and report student information into an assigned database; provide enrollment assistance to potential SAS (Student Accessibility Services) students; provide assistance to assigned technology lab students.

Duties and Responsibilities:
ESSENTIAL DUTIES 1. Process student disability documents within the SAS (Student Accessibility Services) program; input data into an assigned database; oversee electronic and flat file integrations; generate, update and submit a variety of reports to appropriate agencies and personnel; assure the accuracy of inputted data.2. Provide enrollment assistance to potential SAS students; process registration materials; assure accurate MIS coding of applicants; monitor applicant admission process and verify eligibility of assigned students; communicate with students to rectify missing or incomplete documents.3. Provide assistance to assigned technology lab students; provide technical information regarding assigned software; record and process contact and interactions between SAS staff and students; assist students with disabilities with assigned software.4. Communicate with community, campus services and outside agencies to provide student support; provide students with referrals to community and campus resources; serve as a liaison between the College and outside community agencies with regards to SAS program goals.5. Assist students with scheduling appointments with counselors as assigned; determine eligibility of students for assigned support services.6. Provide administrative support to the SAS program; compose correspondence; maintain, update and assure the accuracy of records; participate in audits and surveys as required.7. Operate a variety of standard office equipment including a computer, fax machine, scanner and printer.8. Prepare and maintain a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepare intake packets; prepare registration statements for SAS students and Department of Rehabilitation counselors.9. Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; assist in presenting intake packets to students.10. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community.11. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
12. Attend a variety of meetings as assigned. KNOWLEDGE OF1. Applicable federal, State and College laws, codes, regulations, policies and procedures.2. Title 5 regulations.3. Assistive technology used by SAS students4. Americans with Disabilities Act.5. Applicable privacy rights and laws.6. Oral and written communication skills. 7. Interpersonal skills using tact, patience and courtesy. 8. Operation of a computer and assigned software. ABILITY TO1. Process student disability documents within the SAS program.2. Provide enrollment assistance to potential SAS students.3. Provide assistance to assigned technology lab students.4. Serve as a liaison between the College and outside community agencies.5. Communicate effectively both orally and in writing. 6. Interpret, apply and explain rules, regulations, policies and procedures. 7. Establish and maintain cooperative and effective working relationships with others. 8. Operate a computer and assigned office equipment.9. Meet schedules and time lines. 10. Maintain records and files.

Desirable Qualifications:

Minimum Qualifications:
Any combination equivalent to graduation from high school supplemented by college-level coursework and two years administrative experience. Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Characteristics:
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Starting Salary Range: $24.08 - $30.75 per hour
Posting Number: A/T155-14
Number of Vacancies:
Desired Start Date:
Position End Date (if temporary):
Open Date: 10/12/2021
Close Date: 10/19/2021
Open Until Filled: No

If you do not meet minimum qualifications as stated, a completed equivalency portfolio with all related documents must accompany the application or your packet will not be considered. The equivalency form could be found on our website at:

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:
Customer will send text

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis, and submit proof of COVID-19 vaccination. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

To apply, visit https://employment.ohlone.edu/postings/48371

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

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Application Details


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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Ohlone College and at other institutions of higher education in the region on www.AcademicCareers.com