Coordinator of Orientation and Academic Advisor

  • McHenry County College
  • Crystal Lake, IL 60012
  • Oct 06, 2021
Full time Advising/Counseling/Support

Job Description


Job Title Coordinator of Orientation and Academic Advisor Department Academic Advising FLSA Status Exempt Job Type Staff Position Grade 9 Employee Type Full Time Hiring Range Competitive salary and benefits package Grant Funded No Work Year 12 Months Work Year-Other Information Typical Work Schedule 40 Hours - Flexible schedule to meet department needs to include possible 
evenings and weekends Bargaining Unit Eligibility Yes-Staff Council Work Week 40 Hours Work Week-Other Information Special Instructions to Applicants Position Introduction N/A Position Summary Combining both the coordination of orientation programming and academic advising, this position will play a key role in planning and implementing orientation programming to help the student realize a smooth transition to the college community; as well as empower students in their ability to explore their educational opportunities, set and establish goals, and achieve academic success. Orientation is designed to welcome and introduce new students and their families to the academic opportunities and expectations for success at McHenry County College, as well as facilitate meaningful connections between other students, faculty and staff. Academic advising provides educational planning for students by developing an academic plan and providing academic and career advising that meets the needs of the student in a manner that demonstrates commitment to the college mission and our diverse student population. Reports to Director of Student Success Essential Functions and Responsibilities Coordination of Orientation 
· Develop, coordinate, and implement a comprehensive orientation program for new students and their families to include both Fall and Spring semesters and in-person and online formats 
· Collaborate with administrator on monitoring budget for orientation 
· Facilitate communication with incoming students, their parents, and College offices, regarding the Orientation program 
· Assist in the hiring, training and supervision of Student Orientation Leaders. 
· Develop a robust training program and present training sessions about Orientation to faculty, staff, and administrators 
· Responsible for dissemination of procedural information and orientation assessment 
Academic Advisor 
· Development of appropriate education plans to establish academic and career goals and advise students on selection of courses 
· Advise students individually and in group sessions using prescriptive, developmental, and intrusive relationships to monitor student progress toward established educational goals 
· Help students gain or improve necessary skills for academic success including goal setting, development of study skills, and career/major planning 
· Maintain documentation in student records that is objective, complete, and accurate 
· Train and assist students with myMCC, self-service and student planning tools to effectively navigate and utilize online resources for registration and course planning 
· Proactively monitor at-risk students to identify opportunities to develop and improve academic success 
· Assess students in crisis and assess the need to refer to the appropriate college resources 
· Evaluate transfer credits for course waivers 
· Conduct outreach to students (phone calls, emails, advising on wheels, drop-in advising) to support the college's retention efforts 
· Assist in providing training on advising techniques and theory to new Academic Advisors, College Success Coaches and other college staff 
· Work in partnership with faculty and/or College Success Coaches to problem solve issues and ensure students are on track for success 
· Participate in development and presentation of seminars, workshops and college events 
· Contribute to the assessment of techniques used within the advising team regarding services provided and propose changes to the delivery of advising services an effort of continuous improvement 
· Participate in college meetings and committees as assigned 
· Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities 
· Assume additional duties as assigned by immediate supervisor Required Education Bachelor's Degree from a regionally accredited institution Other Required Qualifications - Experience with and appreciation for diverse student populations- One year experience of project management/event coordination -One year academic advising or community/student support experience  Desired Qualifications · Master's degree in College Student Personnel, Higher Education, Advising, or related field 
· Graduate certification as an Academic Advisor 
· One year advising experience 
· One year student support experience 
· Bilingual; Spanish speaking and writing skills 
· One-year experience working within a higher education setting Skills and Specifications · Ability to demonstrate understanding of student development theory and practice 
· Excellent interpersonal and communication skills 
· Proficient in Microsoft Office Suite 
· Ability to learn and train others on technological applications 
· Sensitivity to students whose cultural and educational experiences differ from his/her own 
· Ability to build relationships through empathetic listening, motivation and support in order to create a respective and inclusive environment for all students 
· Ability to work under pressure with composure 
· Willingness to share responsibility for improving work relations as a collaborative team member 
· Demonstrate commitment to advising profession through practice and continued acquisition of advising skills and knowledge 
· Ability to follow leadership and college-wide procedures 
· Ability to work with highly detailed information and disseminate information to groups and individuals 
· Ability to meet deadlines, manage multiple tasks, organize and prioritize tasks 
· Willingness to share knowledge, learn from mistakes, accept personal responsibility, and develop multiple competencies 
· Ability to remain flexible and handle vague or changing information 
· Ability to work in a high-quality, focused service environment in a professional manner with excellent organizational and customer service skills 
· Demonstrate comprehensive knowledge of institution's programs, academic requirements, policies, procedures, and support services 
· Demonstrate excellent problem-solving and critical thinking skills 
· Ability to sit and communicate orally, for extended periods of time 
· Ability to safely handle heavy books, packages, and book trucks up to 20 pounds unassisted 
· Commitment and respect for diversity and MCC Behaviors of Excellence 
· Commitment to the College mission, vision and goals Location Main Campus

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