Facilities Project Planner

  • Salk Institute for Biological Studies
  • La Jolla, CA 920371002, USA
  • Sep 15, 2021
Full time Facilities Management

Job Description


Application Instructions:

Employment History Include your last ten (10) years of employment history, or length of your employment history if less, including all positions (even those that are not relevant to this position) and periods of unemployment. Incomplete information could disqualify you from further consideration.

Reporting to the Sr Director, Facility Services, leads master planning and functional/space programming efforts. Principally responsible for creating and maintaining building master plans, including building systems and components as well as planned building upgrades; conducts analyses of long-term facility needs and develops solutions involving new construction and/or renovation/rehab of existing facilities. Substantial effort in research facility planning, programming, research equipment planning, process mapping and report writing. The Facilities Project Planner will also act as project manager to several projects simultaneously and must be familiar with all aspects of research facility design and construction.

This position will work directly with healthcare leadership, end users and the project management team to identify and prioritize needs in order to deliver optimum solutions. The Facilities Planner is responsible for: prioritizing projects based on knowledge of pipeline (predecessors, successors, etc. functional adjacency and circulation/flow diagrams, future functional/space needs development/prioritization, block and schematic test fits, lean processes including extensive knowledge of project development. Planner will prepare high level architectural, FF&E, and space allocation drawings using CAD; manage master CAD files to ensure accuracy and consistency. The Planner is principally responsible for designing and drafting space solutions. In this role the incumbent will collaborate with construction, IT/Technology, and other Project Managers and teams to identify, evaluate, recommend and document solutions, which support project and systems requirements. Planner is familiar with current trends in biological and computational research, the impact of new concepts of research and staff flow as it relates to research planning and the impact of newly emerging technology in research equipment. Planner is familiar with relevant codes/jurisdictions including OLAW and AALAC.

Incumbent must be able to work without supervision maintaining latitude for independent judgement, and able to mentor less-experienced team members providing leadership as needed.


Administrative Operations (40%)

  • Develops program requirements, conceptual layouts, and detailed design criteria for laboratory facilities. Develops and maintains space and design/construction standards.
  • Plans and designs laboratories, vivarium, administrative, and general purpose areas. Independently collects data, analyzes the projects goals and objectives, and organizes to assist other disciplines involved in the design process.
  • Evaluates specific types of lab equipment, cabinets and casework, and aids the client in selecting casework and equipment for their individual laboratory environments.
  • Prepares contract documents and specifications for technical projects while insuring compatibility with drawings and technical conditions.
  • Writes technical specifications in compliance with acceptable standards and existing laws, rules and regulations.
  • Recommends specifications requirements and content and oversees the production of completed documents and specifications.
  • Applies advanced technical theories in the development of new principles and concepts.
  • Operates and maintains space data by utilizing the Institute Facilities Asset Management Systems (FAMS).
  • Provides budgetary input to the Sr. Director Facility Services.

 Construction Project Management (25%)

  • Provides leadership in administration of contractors and service providers in the delivery of project development and construction activities.
  • Coordinates with Facility Services Managers and others as appropriate to develop and design such projects. Coordinates the provision of customer service as needed to occupants of areas under construction during working hours.
  • Works with department managers, FS Const Services, laboratory clients and others as appropriate to monitor installation of architectural, mechanical, electrical, and plumbing equipment and systems by both outside contractors and Institute personnel to insure compliance with Institute quality standards and proper operation.

Space Management (25%)

  • Provides departmental budgetary input to the Sr. Director. Performs other related duties as assigned by the Sr. Director.
  • Operates and maintains space data by utilizing the Institute Facilities Asset Management Systems (FAMS). Assigns or classifies space according to pertinent standards and procedures.
  • Provides information or reports on current room utilization and dimensions.
  • Maintains information or data on new construction, renovations and various remodeling.
  • Conducts space feasibility and utilization studies and prepares report on findings. Maintains detailed space utilization data and inventory.
  • Researches and compiles data for various reports; assists in the preparation of comprehensive, highly technical or complex reports and analyses.
  • Recommends changes in space assignment and facilities inventory processing to Space Committee.
  • Assists management in identification of problems, trends or future space needs and makes recommendations. Works closely with others to plan room layout to include furniture, equipment, telecommunications or other pertinent needs.
  • Coordinates changes in facility environment and support systems; notifies management of trends or problems; tracks and ensures resolution of problems.

Other Duties (10%)

  • Serves as the staff officer to the Capital Planning Committee.
  • Serves as the senior member of the Facilities Services Staff in the absence of the Sr. Director and Assistant Director and as directed by the Sr. Director.
  • Serves on special advisory to management, customers, ad hoc committees and organizations as requested by the administration.
  • Performs other related duties as assigned.



  • Minimum 5 years applicable lab planning experience
  • Experience and/or interest in sustainable design/LEED



  •  Bachelors degree in a Science field, Architecture, or Facilities Planning and Design or equivalent work experience in design, planning, and construction.



  •  Ability to work on unusually complex technical problems and provide innovative solutions.
  • Able to work under consultive direction toward predetermined goals and objectives.
  • Knowledgeable of FDA cGMP/cGLP requirements, AAALAC guidelines, NIH guidelines, various lab planning approaches and general equipment types and requirements. Ability to translate client needs into functional technical spaces, and determine space demand and capacity. Ability to read and navigate through construction and related contract documents. Demonstrated project planning skills. Knowledge and understanding of mechanical, electrical, structural, and civil engineering design principles.
  • Knowledge of federal, state and local codes and ordinances pertinent to facilities planning, design, construction and maintenance or ability to quickly locate pertinent information. Knowledge of engineering records management principles and procedures.
  • Ability to communicate effectively, both orally and in writing (including electronic written communication) with staff, faculty, researchers, students and administrative management. Ability to make objective administrative decisions based on comparative cost-benefit analyses. Thorough knowledge of English grammar, punctuation, and spelling. Skill in organizing resources and establishing priorities. Strong interpersonal skills.
  • Ability to foster a cooperative work environment. Experience supervising, training and mentoring staff, including organizing, prioritizing and scheduling work assignments.
  • Working knowledge of Microsoft Word, Excel, Project and Power Point, Proficient with database usage, preferably File Maker Pro, Familiarity with either Macintosh and PC computers.
  • Proficient in AutoCAD, Revit, Bluebeam and BIM.
  • Background in construction and related accounting functions. Knowledge of common administrative office methods, procedures and practices related to customer service and facilities operations.
  • Ability to operate a motor vehicle and to present a valid California Driver License.


  •  Able to occasionally work a flexible schedule based on workload and deadlines. Competent in Facility Management.
  • Is considered an essential employee as defined in the Facilities Business Resumption Policy
  • Willingness to work in any or all of the following environments: Facilities where animals are housed, Laboratories where research using blood-borne pathogens and/or radioactive bio-hazardous substances are stored.
  • Willing to sign an employee confidentiality agreement.
  • Must be willing to maintain First Aide/CPR/AED training/certification.
  • Successful completion of the Institute's background check investigation.
  • A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles.


  • As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to:
    • TB Testing/Clearance (every six months / twice a year)
    • Measles, Mumps and Rubella (proof of immunization and/or vaccination)


This position will be constantly balancing, hearing, keying, seeing, sitting, talking, walking, analyzing, calculating, reasoning and working inside. 


Application Details

Apply Here: https://www.salk.edu/about/careers/


 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


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