Assistant Chair

  • Otis College of Art and Design
  • Los Angeles, CA, USA
  • Sep 13, 2021
Full time Art & Art History Design (all areas)

Job Description

Job Summary: The Assistant Chair works closely with the Department Chair to perform a full range of administrative planning and program implementation. This position addresses work-flow redundancies and maximizes shared resources. The Assistant Chair acts as the department liaison with the Otis Community and establishes/maintains effective working relationships with co-workers, college staff, students, and the public. This position reports directly to the Department Chair.  

·         May teach up to 6 contact hour courses in Foundation department. Develops curricula in areas
of expertise. Reviews and evaluates student portfolios and upholds appropriate academic
·         Manages day-to-day administrative and operational functions of the department. May include developing short and long term plans, analyzing and implementing programs to improve department operations, and resolving complex departmental problems referred by others. 
·         Coordinates the distribution of general announcements, awards, and other departmental information.  Develops and maintains effective communication within department. Ensures timely reciprocal exchange of information between faculty, staff, and students. Interfaces with and supports Area Coordinators. 
·         Serves as a central information resource and advises faculty and students on departmental and College-wide policies and procedures. May research information, as requested, and relay official interpretations. Maintains currency on revisions to department and/or College policies and procedures. 
·         Assists with faculty, staff, and student relations by resolving requests or problems referred to the department. Meets with concerned parties to discuss requests or complaints and determines best course of action for effective resolution, as appropriate. May liaise with other offices (i.e., Student Affairs) to facilitate problem resolution in student relations and reference appropriate College offices for additional services and/or counseling. 
·         Works in collaboration with Chair on faculty hires. Reviews faculty contracts and other legal documents for accuracy and compliance. Ensures that all requirements are fulfilled correctly and on schedule. Works with Chair to project current and future staffing needs. Assigns Teaching Assistants to academic programs as needed. 
·         Collaborates with the Chair to develop class schedules and balanced sections based on enrollment numbers. Makes schedule adjustments. Manages classrooms. Maintains accurate course descriptions for catalogues. Ensures that all departmental changes are correctly recorded in the course catalogue and schedule of classes. 
·         Manages accreditation concerns including documentation, archiving, and the adherence to course learning objectives (CLOs) as related to Program Learning Outcomes (PLOs). 
·         Provides advisement services to students on issues regarding registration, transfer credit evaluations, degree requirements, academic warnings and/or exceptions, and other issues or problems. Offers alternative academic choices, as appropriate, or refers students to the proper College office for resolution.  
·         Serves on various committees or task forces to coordinate department activities/programs and facilitate College-wide goals and initiatives. Makes presentations, as requested by the Chair. Acts as a liaison with internal and external groups, offices, and/or constituents.  
·         Oversees the planning of department events and special projects (i.e., student exhibitions, open houses, portfolio day, receptions for the department, etc.) Organizes faculty and student participation. 
·         Ensures security and confidentiality of faculty and student records. Oversees recordkeeping systems and procedures to facilitate efficient departmental operations. 
·         Performs other related duties as assigned.  Must be responsive to work-related phone calls and emails during non-business hours on occasion.

Preferred and Required Qualifications

MFA degree required in the arts. A minimum of 5 years of academic experience at the faculty or
administrative level. Must be an exceptional collaborator who can act as an ambassador for the
departments and College. Must have the ability to navigate through social media and think critically
about new directions in curriculum. Must have outstanding customer service skills and the ability to
utilize them in responding to inquiries and/ or complaints and present ideas and concepts orally and in
writing to all members of the community as needed. Excellent communication, organizational skills, and
able to multi-task. Recognize, promote, and implement diversity and inclusion within the organization.

Application Details

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