Program Coordinator, EOP&S, CARE and CALWORKS

  • Ohlone College
  • Fremont, CA, USA
  • Sep 11, 2021
Business/Financial Affairs/Financial Aid

Job Description


Program Coordinator, EOP&S, CARE and CALWORKS

Ohlone College

Ideal Candidate Statement: EOPS/CARE/CalWORKs Coordinator | Ideal Candidate Statement Under the general supervision of the EOPS Director, we are seeking an equity-minded educator who can facilitate communication, outreach, and retention that is accessible to and centers our first-generation college students while prioritizing African American, Latinx and ALL undocumented communities. It is imperative that the EOPS/CARE/CalWORKs Coordinator thoughtfully create, plan and implement programming and activities designed to build community with underrepresented students in mind. An ideal candidate would be detail-oriented, innovative, and collaborate with internal and external partners to further close equity gaps among disproportionately impacted students. To help make strides in this work, the EOPS/CARE/CalWORKs Coordinator will assist in the coordination of activities and events to build community, create meaningful connections, and give students a sense of belonging. In addition, the ideal candidate will work with faculty, counselors, deans, student services staff, and appropriate committees to establish and assist in maintaining and improving the processes and procedures and ensure student success. Furthermore, the EOPS/CARE/CalWORKs Coordinator must have the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, gender, abilities, and orientation. The ideal candidate will perform various technical duties supporting the assigned student services program areas, including; admissions and records, counseling, financial aid intake, and data entry for EOPS/CARE/CalWORKs, (CALWIN System) transfer center, tutoring center, or other program areas. In addition, the coordinator will provide students, staff, and others with specialized information, training, and assistance related to areas of assignment. Ideally, our coordinator should value mentorship and working in a collegial, collaborative environment.
• Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

• The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary: This position is a 100%, 12 month, classified position

DEFINITION: Under general supervision, the position organizes the day to day operations of the EOP&S, CARE and CalWORKs Programs. The position assists the supervising manager by performing duties that ensure eligibility of students into the program and that the department provides support services to the students of the program.

Essential Duties: ESSENTIAL DUTIES 1. Organize the educational support services for students that are affiliated with the EOPS, CARE, and CalWORKs such as, but not limited to, counseling, early registration, tutoring support, book services, and workshops; 2. Organize the intake of student applications into the EOPS, CARE, & CalWORKs programs to streamline the collection of supporting documentation and screen for all eligibility factors; 3. Monitor the progress of students in the programs - to ensure compliance with program regulations;
4. Compile data related to EOPS/CARE & CalWORKs student retention, student schedules, academic progress, financial aid awards, matriculation and transfers to develop services that address student needs and to provide necessary information to appropriate agencies; 5. Organize orientations, workshops, and trainings for students in the EOPS, CARE, and CalWORKs programs that address areas of student needs; 6. Organize recruitment activities to bring awareness of the EOP&S, CARE, and CalWORKs programs and services to eligible students; 7. Attend meetings with county agencies to discuss the services provided to students; 8. Conduct student surveys to assess the effectiveness of services; 9. Assist the Director in monitoring the EOPS, CARE, and CalWORKs budgets;10. Process student appeals related to entry into the EOPS, CARE, and CalWORKs programs; 11. Organize reports and update student records related to program eligibility 12. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community;13. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.14. Assist in recruiting, interviewing, training and providing work direction to student assistants and temporary workers.15. Coordinate with other programs and departments to refer students as needed; 16. Perform related duties as assigned.

Knowledge, Skills, and Abilities: KNOWLEDGE OF: 1. State regulations governing the eligibility requirements into the EOPS, CARE, and CalWORKs program2. Appointment scheduling software3. Data reporting software4. Calwin State Database 5. General office software6. Familiarity with EOP&S, CARE, & CalWORKs programs SKILLS TO: 1. Use knowledge of the state regulations governing the EOPS, CARE, and CalWORKs programs to determine if applications are accepted, denied, or incomplete; assist students navigate the program while attending the District; ensure eligibility upon entry into the program and continued eligibility; track services provided to EOPS/CARE and CalWORKs students as required by state regulations.2. Use Calwin state database to review the county services provided to students and determine eligibility into the CARE and CalWORKs programs3. Use ERP Software to monitor program funds and develop purchase orders4. Use data reporting software to aggregate data and develop reports5. Use appointment scheduling software to schedule counseling appointments 6. Use general office software and equipment to develop surveys, reports, training materials, aggregate data, communicate with students and District staff, and coordinate workshops and trainings. ABILITY TO: 1. Effectively ensure the eligibility, and continued eligibility, of students into the EOPS, CARE, and CalWORKs programs2. Effectively maintain a valid class C Driver’s license3. Ensure the accuracy of data that is provided4. Effectively organize the disbursement of program funds to students. 5. Effectively analyze the budget to project the needs of future funds and reconcile funds6. Ensure communications and departmental services are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students 7. Conduct presentations8. Develop and maintain effective relationships with staff and students9. Communicate effectively orally and in writing

Education and Experience: MINIMUM QUALIFICATIONS

Any combination of Bachelors Degree AND 2 years of experience in higher education and evidence of successful experience in coordinating programs and services for a culturally and linguistically diverse student population. related field.

Preferred Qualifications: Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Salary Range:
Range #42 on CSEA Salary Schedule $63,624$70,176$81,240

Posting Number:

Close Date:

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

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