Payroll Coordinator

  • D'Youville College
  • Buffalo, NY, USA
  • Aug 25, 2021
Full time Business/Financial Affairs/Financial Aid

Job Description


The Payroll Coordinator will work in a fast paced, high volume, work environment; compiling payroll data to maintain records for calculation of payroll.  They will process payroll on a bi-weekly basis for approximately 900+ employee/students using PRISMHR.  Timely and accurately process and audit the payroll and address payroll related questions.  The position is responsible for but not limited to coordinating and processing payroll actions; gathering information and processing new hires, terminations, and manage various employee documents from faculty, other department personnel. The Payroll Coordinator must have a firm understanding of payroll theory, possess the ability to apply changes whether legislative in nature or management driven.


  • Prepare bi-weekly payroll in PRSMHR for 900+ students/employees
  • Provides quality and friendly HR and payroll customer service to employees
  • Maintains I-9 documentation and recordkeeping for termed employees
  • Assist with Time and Attendance updates and processing.
  • On-Boards student new hires
  • Manages the termination process for all personnel files
  • Name change/Address changes (Colleague)
  • Responsible for coordinating the ordering of office supplies
  • Distributes and sorts incoming mail to HR/Payroll department
  • Data entry of new hires, changes, and termination
  • Track workers compensation/disability/PFL/FMLA
  • Stay current with changing federal and state payroll laws and update law posters.
  • Complete verifications of employment
  • Manage unemployment claims
  • Submit payments for various bills
  • Administer multiple union contract rules as they relate to payroll
  • Complete month-end reporting and reconciliations for direct deposits and garnishments
  • Verify employment, disability, workers’ compensation, and unemployment inquiries.
  • Assist with year-end payroll processing and review
  • Manage audit and Run ad hoc reports as requested using PRISMHR
  • Assist with payroll training and documentation


  • Assists with various research projects and/or special projects
  • Other duties as assigned


  • Experience with online payroll software PRISMHR preferred.
  • Advanced knowledge of Excel and Word.
  • Must be very organized with a high degree of attention to detail.
  • Excellent communication skills, verbal and written; has a professional demeanor.
  • Demonstrated experience/maturity to handle confidential and sensitive information.
  • A positive, service-oriented attitude, with excellent follow through on issues.
  • High energy, engaging and collaborative; works very well in supporting others
  • 2-3 years of experience in payroll, accounting and human resources
  • Must maintain a high degree of confidentiality
  • Self-starter with proven time management skills and ability to prioritize in a high-volume position



  • Associates Degree; Bachelor’s degree preferred in a related field

Application Details


When inquiring or applying for this job opening, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at D'Youville College and at other institutions of higher education in the region on