Supervisor, General Maintenance

  • Salk Institute for Biological Studies
  • La Jolla, CA, USA
  • Aug 04, 2021
Full time Facilities Management

Job Description

 

Application Instructions:

Employment History Include your last ten (10) years of employment history, or length of your employment history if less, including all positions (even those that are not relevant to this position) and periods of unemployment. Incomplete information could disqualify you from further consideration.

POSITION SUMMARY

Under general direction from the Manager, Facility Services, the Supervisor, General Maintenance Technician, is primarily responsible for supervising and working with one or more small groups or teams of skilled and semi-skilled workers involved in the installation, operation, maintenance, and repair of various building systems.

The Supervisor of Trades is distinguished from the other trade and lead classifications by the larger scope of supervisory, project planning and coordination duties and the greater amount of time devoted to these activities. Incumbents typically prioritize and coordinate the work of multiple crews or projects; assign work to qualified crew members; provide overall technical leadership; determine necessary materials, supplies, equipment and staffing to meet work orders and preventive maintenance schedule; provide work and safety instructions; provide on-the-job training and instructions to less skilled workers in trade and safety practices; provide written input on performance evaluations; prepare and issue written or oral work directives; monitor work in progress; inspect completed work to ensure it is in compliance with specifications, codes, special instructions and sound trade practices; maintain computerized maintenance management systems, including accounting for labor, materials and purchasing, as well as prepare reports. Work on new construction and remodels requires: collaborating with engineering and design; interpreting complicated plans and drawings; coordinating work schedules and work assignments to meet the overall construction/modification objectives; sequencing of work; ensuring the availability of required materials and equipment; analyzing operations; preparing cost and time estimates; and providing a high level of inspection to ensure appropriate building and safety codes are met. Incumbents also may design minor tenant improvements and coordinate and supervise the work of related trades workers on specific projects.

ESSENTIAL FUNCTIONS

Supervision (50%)

  • Provide technical oversight and perform high-level skilled activities in multiple trade areas, specifically carpentry, in support of Institute facility maintenance programs and services.
  • Use judgment in prioritizing workflow and in applying methods, operational processes, and problem resolution.
  • Facilitate timely response and completion of projects.
  • Ensure compliance with complex internal and external policies procedures, and regulations.
  • Perform highly skilled repairs and renovations.
  • Oversee contracted trades personnel and evaluate and provide technical direction.
  • Use internal and external resources to maximize cost-effectiveness and safety.
  • Respond to and address inquiries.
  • Provide leadership and identify priority work orders for services.
  • Provide administrative supervision to assigned staff.
  • Supervise the maintenance, repair and installation of all electrical, electronic, mechanical and plumbing equipment and systems.
  • Supervise the maintenance, repair and installation of various building systems.

Administrative (35%)

  • Assist in and develop strategies to monitor and implement preventative maintenance programs.
  • Coordinate, conduct, and monitor services and inspections.
  • Develop schedules, prepare cost estimates and specifications, and facilitate repairs and maintenance.
  • Design and develop plans for projects.
  • Serve as liaison with internal and external constituents and provide technical assistance and expertise to all trades staff.
  • Interpret and communicate multiple, complex regulatory standards and restrictions.
  • Oversee specific activities or large, complex projects in multiple trades areas based on a thorough knowledge and understanding of internal and external policies and procedures.
  • Monitor expenditures and provide budget recommendations.
  • Prepare technical reports and documentation.
  • Use desktop applications.
  • Use mobile applications
  • Procure and maintain equipment, inventory, and supplies.
  • Perform rapid analysis of operating status of equipment and reports to designated personnel as needed.

Customer Service and Communication (10%)

  • Assist in resolving questions regarding services performed. Refers customer inquiries or complaints to appropriate area.
  • Provides expeditious, professional, and courteous customer service.
  • Works with Institute customers and co-workers to accomplish work with a high level of quality and efficiency.
  • Communicates ideas and information orally, in writing, and electronically.

Other Duties and Requirements (5%)

  • Train employees on technical skills and assist them with problem solving and technical procedures.
  • Respond to trouble calls 24/7.
  • May include material handling.
  • Uses company vehicle to pick-up and deliver supplies and materials to off-site Institute locations.
  • Perform other duties as assigned

EXPERIENCE

Required

  • Minimum three years of general construction/maintenance experience.
  • Two years of experience in safe operation of air compressors, jackhammers, pumps, loaders, concrete saws and mixers, hammer drills, generators and other similar equipment for concrete installation and repair.
  • Full to advanced proficiency in at least one trade (carpentry, cabinetry, masonry).
  • Full to advanced proficiency with reading blueprints, shop drawings and sketches.

Preferred

  • Highly skilled and experienced in reading blueprints, shop drawings and sketches.
  • Minimum of one year of experience effectively acting in a lead position
  • Minimum of two years of experience in enterprise asset management software applications

EDUCATION

Required

  • High school diploma, G.E.D., or equivalent trade or vocational education or training

Preferred

  • Two years of post-secondary education.
  • Trade certifications desirable.

SKILLS AND ABILITIES

Required

  • Knowledge of principles and practices of carpentry, cabinetry and concrete construction and finishing.
  • Knowledge about use of various types of manual and electrical tools.
  • Ability to operate a variety of equipment including air compressors, jackhammers, pumps, loaders, concrete and mixers, hammer drills, generators and other similar equipment for concrete installation.
  • Ability to assess and consistently follow all proper safety precautions related to work performance including adherence to safety regulations including wearing appropriate protective clothing and equipment and using proper equipment and materials.
  • Ability to act independently to determine methods and procedures; with management approval, set quality standards and leads in their implementation
  • Ability to complete complex tasks in creative and effective ways, following Institute's policies and procedures.
  • Ability to develop or adapt existing technical and/or mechanical processes for greater efficiency or improved quality.
  • Ability to learn and apply pertinent federal, state, and local laws, codes and regulations, particularly those applicable to concrete structures and construction.
  • Ability to take a leadership role in the absence of supervisor or crew leader when needed.
  • Demonstrated ability to understand and follow instructions.
  • Regularly contributes to the development of new concepts and techniques.
  • Ability to exercises a high degree of discretion and independent judgment.
  • Ability and demeanor to serve as a technical resource to coworkers; regularly provides project leadership and technical guidance to peers and lower level personnel.
  • Knowledge of inventory control and supply ordering to ensure sufficient stock is readily available.
  • Demonstrated ability to effectively lead and direct maintenance teams.
  • Demonstrated ability to read, interpret and work from blueprints, plans, drawings and specifications, and electrical schematics.
  • Must be able to make rough sketches of mechanical and electrical systems.
  • Must be able to estimate cost, time and materials.
  • Must be able to maintain records and retrieve data related to work performed using manual and/or computerized record-keeping systems.
  • Must be able to prepare standard reports.
  • Must be able to provide instruction to unskilled and semi-skilled employees.
  • Must be able to analyze and respond appropriately to emergency situations.
  • Must possess strong interpersonal skills that include tact, good judgment, diplomacy, and flexibility to relate to diverse scientific research staff, faculty, executive management, administrative staff, and external contacts.
  • Must possess strong communication skills that include listening, clarity, concision, and confidence in verbal and written formats.
  • The ability to work as team member and team resource.
  • The ability to develop and motivate teams to accomplish tasks.
  • The ability to make skilled decisions and solve problems.
  • The ability to resolve conflicts and negotiate with others - handling complaints, settling disputes, and participating in grievance resolutions and conflicts, or otherwise negotiating with others.
  • Demonstrated working knowledge of Microsoft Office.

Preferred

  • Demonstrated working knowledge of Microsoft Project or similar project management application.

SPECIAL CONDITIONS OF EMPLOYMENT

  • Must be willing to work in an animal-related research environment.
  • Satisfactory completion of the Institute's background investigation.
  • Satisfactory completion of the Post-offer physical required.
  • Must be willing to sign an employee confidentiality agreement.
  • Regular, reliable, on-time attendance required.
  • Must be able to work overtime as needed.
  • Must be able to adjust regularly assigned work schedule based on workload and deadlines.
  • Must be able to work first, second, or third shifts when applicable.
  • Must be willing to use ladders to provide access to work areas and works from heights.
  • Must be willing to maintain First Aid/CPR/AED training/certification.
  • A DMV driving record background check may be required. A Class C motor vehicle license and clean driving record will be required in order to drive Institute vehicles.

OCCUPATIONAL HEALTH & SAFETY PROGRAM REQUIREMENTS

  • As a safeguard for employees and animals, all FS employees may be subject to vaccines/tests/physical exams prior to working with specific animals or animal populations as required by research needs including but not limited to:
    • TB Testing/Clearance (every six months / twice a year)
    • Measles, Mumps and Rubella (proof of immunization and/or vaccination)

PHYSICAL REQUIREMENTS/MENTAL ACTIVITIES/ENVIRONMENTAL CONDITIONS

This position requires constant carrying/lifting/pushing/pulling 20-450 lbs., lifting/pushing/pulling 20-50 lbs., hearing, seeing, touching/feeling, analyzing, communicating, and reasoning. 

 

Application Details

Apply Here: https://www.salk.edu/about/careers/

 

 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

 

When inquiring or applying for positions at the Salk Institute for Biological Studies, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the Salk Institute for Biological Studies and at other institutions of higher education in the region on www.AcademicCareers.com

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