Professional Training Assistant - CSPP (San Diego)

  • Alliant International University
  • San Diego, CA, USA
  • Jul 12, 2021
Full time Workforce Education Other Academic Administration & Affairs

Job Description


Professional Training Assistant - CSPP (San Diego)

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues. Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:
Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision:
An inclusive world empowered by Alliant alumni.

The Professional Training Assistant, under the general direction of the Director of Clinical Training, is the primary go-to person for all areas of professional training in the Clinical PhD and PsyD Programs. This position interfaces directly with students, core and adjunct faculty, and clinical supervisors from approximately 60 community agencies that provide practicum and internship training to CSPP students.

Duties & responsibilities:

  • Practicum Placement Process -compile list of available positions, solicit student application choices, record accepted offers and send contracts.
  • APA Internship Process - collaborate with Assoc DCT to obtain hours verification for online internship application (AAPI), record information from Match process, gather evaluations from internship sites
  • Student/Agency Contracts- prepare, distribute, and collect contracts, distribute to faculty liaisons, file competed contracts in students' electronic files
  • Student Evaluations - Extract and process data from Qualtrics surveys for practicum evaluations, forward evaluations to liaisons for review and assignment of grades
  • Supervised professional training experience hours tracking - Utilize Time 2 Track to gather information on student supervised professional experience hours, enter practicum site and supervisor information into Time 2 Track to facilitate supervisor approval of hours
  • OPT SharePoint site - Maintain accurate records on Office of Professional Training SharePoint sites for faculty and students
  • Communication with students - distribute OPT announcements and updates via email to cohorts of PsyD and PhD students
  • Grades - Collaborate with DCT, liaisons, and the Registrar's office to ensure grade changes for practicum and internship credit are submitted in a timely manner
  • Professional Training Committee meetings - preparation and distribution of agendas & materials, take minutes, distribute to members after meeting.
  • Process new agency requests - provide materials to interested agencies and send completed packets to faculty liaison, update listing when new agencies are approved, upload information forms to SharePoint.
  • Agency Fair - organize an event in which approximately 50+ agencies and 200 students interested in training sites can make choices consistent with their professional goals - order furniture, IT & catering, inform agencies and students, prepare documents, organize CE that follows the fair.
  • Perform other related tasks, duties and responsibilities as required, assigned, or directed.


  • Proficient in Microsoft Office, especially Word, PowerPoint, Outlook, and Excel
  • The ability to function efficiently in a busy environment.
  • The ability to be personable and professional in working with agency supervisors and administrators, students, staff, and faculty.
  • Sensitivity to cultural diversity and ability to communicate and interact effectively with people of diverse background.
  • Proven ability to work effectively as a team player.
  • Highly motivated, focused and results oriented.
  • Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times.
  • Ability to manage multiple tasks according to required deadlines.
  • Maintain composure under high stress conditions.
  • High level of accuracy and attention to detail

Minimum Qualifications:

  • Education: Bachelor's degree from an accredited college or university.
  • Experience: Two (2) years of experience as an administrative assistant
  • Licensure, Certifications, etc.: None

Application Instructions:

  • Please submit a resume and cover letter

Background Check Requirements:
Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:
Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at or 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants. This notice is about the collection and use of your personal information. We encourage you to read this notice carefully.

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc.

Country: United States of America

State/Region: California

City: San Diego

Postal Code: 92131

Job ID: 153187

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