Executive Assistant II

  • Prairie View A&M University
  • Prairie View, TX, USA
  • Apr 28, 2021
Full time Assistant, Secretary & Executive Assistant

Job Description


Prairie View A&M University

Executive Assistant II

Job Title
Executive Assistant II

Prairie View A&M University

Research Administration

Proposed Minimum Salary
$3,929.84 monthly

Job Location
Prairie View, Texas

Job Type

Job Description

The Executive Assistant II, under general supervision, performs advanced professional assistance work for the Office of Vice President for Research & Innovation. Maintains high level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.


  • Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, and coordinates travel. Prepares purchase orders, travel arrangements and itineraries, and may approve and process travel reimbursements.
  • Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator's signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management. Formulates, interprets, and implements policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator's representative in dealing with third parties.
  • Plans and coordinates logistical and administrative support for events, meetings or other special functions and strategic program initiatives, and provides on-site support for other business operations. Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
  • Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator. Oversees other administrative staff and student workers.
  • Analyzes requirements for projects or initiatives. Serves as an Office Manager and helps with various HR needs for all office personnel. Maintains and monitors budgets and has fiscal records management responsibilities.

Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • Four years of related administrative experience.

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and presentation applications.
  • Ability to multitask and work cooperatively with others.
  • Interpersonal and communication skills.
  • Planning and organizational skills.

Special Requirements:

  • Applicants with equivalent experience in lieu of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of eight years of experience.

Job Posting Close Date:

  • 05/07/21

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

  • Cover Letter
  • Resume or Curriculum Vitae

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-PVAMU/Executive-Assistant-II_R-037278

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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Application Details

When inquiring or applying for positions at Prairie View A&M University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Prairie View A&M University and at other institutions of higher education in the region on www.AcademicCareers.com